Assistant Property Manager

AQUILA Commercial, LLC; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading commercial real estate firm in Austin is seeking an Assistant Property Manager to support the Property Manager in managing office, retail, and industrial properties. Candidates should have a strong work ethic, excellent communication skills, and be detail-oriented. Responsibilities include monitoring tenant lease compliance, preparing financial reports, and conducting property inspections. This is a full-time position located in Austin, Texas, offering a collaborative work environment.

Qualifications

• 2-4 years of real estate or property management related experience required.
• Must have a Texas Real Estate License or obtain it within 6 months of start date.
• CPM and RPA certifications or courses are desirable.

Responsibilities

• Monitor tenant activities for lease compliance.
• Prepare tenant move-in/move-out notices.
• Conduct inspections of assigned buildings.
• Assist in preparation of financial reports and budgets.

Skills

Familiarity with computer software

Excellent communication skills

Strong organization skills

Ability to prioritize work

Education

High School Diploma

Bachelor or Associate Degree

Tools

Microsoft Word

Microsoft Excel

Angus

Accounting software

Job description

Assistant Property Manager

Company Overview

AQUILA Commercial is a close‑knit group of hardworking, enthusiastic and fun people who run Austin’s top local commercial real estate firm. The Assistant Property Manager works with a Property Manager and Team in the management of office, retail and industrial properties. Work is in an office setting and requires on‑site visits to managed properties and meetings with tenants. Candidates should be self‑motivated and detail oriented. Ultimately, the Assistant Property Manager is the first line backup support to the Property Manager. To apply for this role, please email your resume to [e-mail].

Job Description and Responsibilities

• Monitor tenant activities for compliance with lease terms and applicable security requirements; promulgate and enforce building operating regulations, including use of parking and other common areas.
• Determine specific vendor requirements in assigned functional areas.
• Receive and service requests from tenants in assigned buildings.
• Review daily security reports and initiate follow‑up actions as appropriate.
• Prepare tenant move‑in/move‑out notices.
\ to needed.
• Review monthly reports of accounts and in collecting overdue payments from tenants.
• Assist in preparation of materials (bids, inspections, project work) developing annual operating budgets for assigned buildings.
• Manage a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move‑ins.
• Perform such other duties as directed.
• Conduct periodic inspections of assigned buildings and associated grounds, visit each building regularly; initiate action to maintenance these.
• Plan and support tenant appreciation activities.
• Assist in data collection, development, communication and monitoring of property budgets on a timely basis in a manner that supports financial expectations of the client and allows the property to remain within budget.
• Review and approve all vendor invoices for accuracy and in compliance with the vendor contract the client’s accounting procedures.
• Ensure new vendor forms and appropriate insurance is on file for all vendors.
• Ensure tenant insurance is compliant with their lease and valid certificates are on file at all times.
• Assist manager in preparing timely and accurate monthly variance reports and provide other financial reporting information as required by client. Reporting requirements should be completed in a timely manner (monthly, quarterly, etc.).
• Ensure by example and direction that all team members and vendors demonstrate AQUILA Management Services commitment to superior service.
• Ability to establish strong interpersonal relations with team members, tenants and vendors.
• Work must be timely and accurate; ability to work independently but also use good judgement to make manager and team aware of potential issues.
• AQUILA prides itself on a strong work ethic, integrity and exceptional customer service – these are all requirements of this role.
• Desire to learn and improve; the bar is always raised by AQUILA and our competition, goals are set to keep you, our team and our company moving to a higher level
• Strong organization skills, ability to prioritize work and attention to detail.
• Ability to adapt to change within the organization and the needs of the client.
• Ability to work with little direction maintaining confidentiality and professionalism.
• Be involved in company and industry professional events and classes.

Job Qualifications

• Education: High School Diploma required; Bachelor or Associate Degree preferred.
• Technical/Special Skills: Familiarity with computer software such as, Angus, Microsoft Word, Excel and accounting software; basic understanding of cost accounting; excellent communication skills.
• Experience: 2-4 years real estate or property management related experience.
• In possession of or obtain a Texas Real Estate License within 6 months of start date.
• Certifications or Licenses: CPM (courses or certificate desirable); RPA (courses or certificate desirable)

Work Schedule

This is a full‑time position. AQUILA’s normal hours of operation are Monday through Friday from 8:00am to 5:00pm. The hours will be worked in the AQUILA office located at 1250 S. Capital of Texas Highway
Austin, TX 78746. Computer and software will be provided.

References

We will check all references submitted.