Assistant Project Manager

Australia-Employment; San Ramon (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Jobot is seeking an Assistant Project Manager in San Francisco, CA to support multiple active construction projects. You will work with Project Managers, Superintendents, accounting, subcontractors, architects, and ownership teams to maintain documents, submittals, RFIs, change orders, and closeout requirements.

The role emphasizes organization, deadline management, and the ability to move between priorities across the project lifecycle, with opportunities to grow into a Project Manager position.

Qualifications

• Three to five years of experience within the construction industry.
• Experience supporting construction projects in a Project Engineer, Project Coordinator, or Assistant Project Manager capacity preferred.
• Proficiency with RFIs, submittals, change orders, project documentation, and closeout processes.
• Ability to read and develop understanding of project drawings and specifications.

Responsibilities

• Prepare, maintain, and distribute weekly project documentation including submittal logs, RFI logs, and change order logs.
• Review contract documents and drawings to identify required submittals and documentation.
• Coordinate the submittal process from start to finish including approval and distribution.
• Attend meetings with owner, architect, and contractor and prepare minutes and follow-up documentation.
• Support project coordination through reviewing drawings, specs, and related documents.
• Identify potential cost or schedule impacts from requests by owner, architect, consultant, or subcontractor.
• Process and track subcontractor change orders and invoices.
• Maintain organized records of project correspondence, pricing, and supporting documentation.
• Assist with project billing schedules and closeout activities.

Skills

Project coordination

Scheduling

Documentation

Communication

Tools

Microsoft Office Suite

Microsoft Project

Job description

Assistant Project Manager

$80000 - $120000 per year | San Francisco, CA | On-site | Permanent

Build Your Construction Career with High-Visibility Projects and a Clear Path to Project Management

A well-established construction organization is seeking an Assistant Project Manager to support the successful execution of multiple active projects. This position works closely with Project Managers, Superintendents, accounting personnel, subcontractors, architects, consultants, and ownership teams to keep project documentation, schedules, costs, and closeout requirements organized and moving forward.

This is an excellent opportunity for a construction professional who enjoys coordinating multiple priorities, communicating across project teams, and developing the hands‑on experience needed to advance into a Project Manager position.

Why join us?

• Competitive base compensation
• Exposure to multiple construction projects and project stakeholders
• Direct partnership with experienced Project Managers and field leadership
• Opportunity to strengthen project management, cost control, and documentation skills
• Visible role with meaningful responsibility throughout the project lifecycle
• Collaborative environment that values organization, accountability, and professional development

Job Details

The Assistant Project Manager will provide project coordination and administrative support across multiple construction projects. The position will help maintain project documentation, manage submittals and RFIs, track change orders, support subcontractor billing, assist field personnel, and coordinate project closeout activities.

Success in this role requires strong organization, attention to detail, deadline management, and the ability to move between competing project priorities throughout the day.

Key Responsibilities

• Partner with Project Managers to prepare, maintain, and distribute weekly project documentation, including submittal logs, RFI logs, and change order logs.
• Review contract documents and project drawings to identify required submittals and documentation.
• Coordinate and manage the submittal process from initial preparation through review, approval, distribution, and final documentation.
• Attend owner, architect, and contractor meetings as needed and prepare accurate meeting minutes and follow‑up documentation.
• Review project drawings, specifications, and related documents to support project coordination.
• Assist Project Managers in identifying potential cost or schedule impacts resulting from owner, architect, consultant, or subcontractor requests.
• Prepare, process, track, and distribute subcontractor change orders.
• Maintain organized records of project correspondence, approvals, pricing, and supporting documentation.
• Support the creation and maintenance of project billing schedules.
• Request, collect, review, and track monthly subcontractor invoices.
• Coordinate project closeout requirements, including warranties, operation and maintenance manuals, as‑built documentation, and other required deliverables.
• Provide field teams with requested documentation and project information.
• Communicate regularly with subcontractors and internal project stakeholders regarding outstanding documentation and deadlines.
• Assist with project reporting, schedule updates, document control, and administrative coordination.
• Provide peer training and procedural support when needed.
• Contribute to a collaborative and accountable workplace through professionalism, responsiveness, and a positive approach.

The core responsibilities above preserve the attached position’s emphasis on project logs, submittals, meeting documentation, drawings, cost and schedule impacts, change orders, subcontractor invoices, field support, and project closeout.

Qualifications

• Three to five years of experience within the construction industry.
• Previous experience supporting construction projects in a Project Engineer, Project Coordinator, or Assistant Project Manager capacity is preferred.
• Working knowledge of RFIs, submittals, change orders, project documentation, and construction closeout processes.
• Ability to read and develop a practical understanding of project drawings and specifications.
• Proficiency with Microsoft Office Suite.
• Experience with Microsoft Project or comparable scheduling software.
• Strong written and verbal communication skills.
• Ability to manage deadlines and shift between multiple projects and priorities.
• High level of organization, accuracy, and attention to detail.
• Professional communication style when working with internal teams, subcontractors, consultants, architects, and clients.
• Ability to work effectively in both office and active project environments.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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