Assistant Payroll Manager: Multi-State & Compliance Lead

Harvard Maintenance; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Life insurance

Long-term disability (LTD)

401K Savings Plan

Job summary

Harvard Maintenance is seeking an Assistant Payroll Manager in Miami to support the Payroll Manager with multi-state payroll operations. You will supervise payroll coordinators and help ensure accurate, timely pay and regulatory compliance across regions.

The role focuses on processing cycles, wage deductions, garnishments, W-2 support, and audits, with attention to NACHA and positive pay file handling and policy improvement opportunities within a strong benefits package.

Responsibilities

• Ensures accurate and timely processing of all payroll cycles.
• Responsible for overseeing printing checks and Paystubs for all regions.
• Advises & assists Payroll staff with questions regarding transactional processing involved with payroll
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Prepares and maintains accurate records and uploads NACHA and Positive pay files.
• Responsible for managing the timely and accurate processing of garnishments.
• Assists with printing annual W2 and is responsible for employee inquires and reprint requests.
• Facilitates audits and legal inquires by providing records and documentation to auditors.
• Identifies and recommends updates to payroll policies and procedures.
• Resolve employee concerns regarding wage payments, taxation, deductions, and other requests.

Job description

Harvard Maintenance is seeking an Assistant Payroll Manager in Miami to support the Payroll Manager with multi-state payroll operations. You will supervise payroll coordinators and help ensure accurate, timely pay and regulatory compliance across regions.

The role focuses on processing cycles, wage deductions, garnishments, W-2 support, and audits, with attention to NACHA and positive pay file handling and policy improvement opportunities within a strong benefits package.