Assistant, Operations (part-time)

New York Philharmonic; New York, Northern (NY, KY); Hybrid; USD 22,000 - 34,000; Part time

Job summary

The New York Philharmonic is seeking an Assistant, Operations (part-time) to join our team at David Geffen Hall, New York, NY. The role provides logistical office support and administrative help to the Operations Team, onsite with a Monday–Friday, 4 hours per day schedule.

Reporting to the Operations Manager, you will oversee mail, supplies, maintenance requests, and event setup, while also onboarding vendors and handling invoices to keep a well‑run campus.

Qualifications

• High school diploma or equivalent required.
• Administrative, customer service, hospitality or operations experience preferred.
• Strong organizational and multitasking abilities.
• Proficient with MS Office (Outlook, Word, Excel) and professional communication.
• Ability to lift up to 50 pounds.

Responsibilities

• Oversee all mail services for the organization.
• Maintain office supplies, equipment & furniture.
• Participate in relaying maintenance requests across the organization, through communicating directly with Lincoln Center campus relations.
• Ensure Kitchen & shared spaces are stocked and maintained.
• Manage the collection and distribution of concert Playbills for archives & various departments.
• Oversee the hospitality needs for various committee meetings.
• Assist with set up of ancillary building activities (meetings, lectures, etc.).
• Onboard vendors & process invoices.

Skills

Organizational skills

Customer service

Hospitality

Operations support

Written and verbal communication

Discretion and professionalism

Microsoft Office Suite

Outlook

Excel

Physical stamina

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Assistant, Operations (part-time)

Part Time David Geffen Hall, New York, NY, US

About the New York Philharmonic

The New York Philharmonic connects with millions of music lovers each season through live concerts in New York and around the world, as well as broadcasts, recordings, and education programs. After returning to a transformed David Geffen Hall in 2022, the Orchestra is acting on a renewed commitment to building on a legacy of more than 180 years, serving as a platform for today's greatest musical artists and connecting with our communities. Gustavo Dudamel will become the Philharmonic's Oscar L. Tang and H.M. Agnes Hsu-Tang Music and Artistic Director beginning at the start of the 2026-2027 season.

About the Role

The New York Philharmonic is seeking highly organized, service-oriented Operations Assistant to join our dynamic team. Reporting to the Operations Manager, this role is instrumental in providing logistical office support for the organization as well as administrative support to the Operations Team.

Your Day-to-Day

Organizational Support

• Oversee all mail services for the organization
• Maintain office supplies, equipment & furniture
• Participate in the team relaying maintenance requests across organization, through communicating directly with Lincoln Center campus relations
• Ensure Kitchen & shared spaces are stocked and maintained

Operations Team Support

• Manage the collection and distribution of concert Playbills for archives & various departments
• Oversee the hospitality needs for various committee meetings
• Assist with set up of ancillary building activities (meetings, lectures, etc.)
• Onboard vendors & process invoices

What you Bring to the Team

Qualifications

• High school diploma or equivalent required.
• Prior administrative, customer service, hospitality, operations, or arts administration experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Interest in music, the performing arts, or nonprofit organizations is a plus.
• Ability to lift up to 50 pounds as required.

Who You Are

• Enjoy helping others and take pride in providing excellent internal customer service.
• Organized, detail-oriented, and dependable.
• Collaborative, service-minded, and a strong communicator.
• Professional, discreet, and trusted to exercise sound judgment.

Work Arrangement

This role is based at David Geffen Hall and requires regular onsite attendance.

Weekly schedule: Monday to Friday, 4 hours per day

Everyone Belongs Here

The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.