Part-Time Operations Assistant — Arts & Events

The Philharmonic-Symphony Society of New York Inc; New York (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

The New York Philharmonic seeks a highly organized, service-oriented Operations Assistant to join our team. Reporting to the Operations Manager, this role provides logistical office support and administrative assistance to the Operations Team.

Key duties include mail, office supplies, maintenance coordination, and vendor onboarding. This part-time role requires onsite work at David Geffen Hall, with a Monday–Friday four-hour daily schedule.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, customer service, hospitality, operations, or arts administration experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Interest in music, the performing arts, or nonprofit organizations is a plus.
• Ability to lift up to 50 pounds as required.

Responsibilities

• Oversee all mail services for the organization.
• Maintain office supplies, equipment & furniture.
• Participate in relay of maintenance requests with Lincoln Center campus relations.
• Ensure Kitchen & shared spaces are stocked and maintained.
• Manage collection and distribution of concert Playbills for archives & departments.
• Oversee hospitality needs for various committee meetings.
• Assist with set up of ancillary building activities (meetings, lectures, etc.).
• Onboard vendors & process invoices.

Skills

Organizational skills

Written and verbal communication

Discretion and professionalism

Customer service orientation

Collaboration and teamwork

Ability to lift 50 pounds

Microsoft Office Suite (Outlook, Word,

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The New York Philharmonic seeks a highly organized, service-oriented Operations Assistant to join our team. Reporting to the Operations Manager, this role provides logistical office support and administrative assistance to the Operations Team.

Key duties include mail, office supplies, maintenance coordination, and vendor onboarding. This part-time role requires onsite work at David Geffen Hall, with a Monday–Friday four-hour daily schedule.