Artistic Operations Associate

City of Lincoln; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Artis—Naples is seeking an Artistic Operations Associate to provide operational and administrative support to the Artistic Operations team, with a focus on Naples Philharmonic Youth Ensembles, presentations, education activities and rental events. You will coordinate stage setups, manage rehearsals and performances, and oversee events across Hayes Hall, Daniels Pavilion and offsite spaces.

The role requires reading sheet music, strong organizational skills, and willingness to work long hours,

Qualifications

• Bachelor’s Degree preferred.
• Minimum 2 years working experience.
• Familiarity with orchestra and classical music.
• Ability to read sheet music.
• Willingness to work long hours, including nights and weekends.
• Knowledge of and/or interest in music and performing arts.

Responsibilities

• Plan and coordinate stage/room setups and technical needs, and stage manage Naples Philharmonic Youth Ensemble and rehearsals and performances.
• Plan and coordinate Artis—Naples presentations in Hayes Hall, Daniels Pavilion and other spaces on and offsite.
• Oversee planning, logistics and operations of rental, community partnership and internal Artis—Naples events.
• Manage stage crew, coordinate crew schedules and submit payroll to production.
• Ensure compliance with Naplsi Philharmonic and IATSE Local 647 master agreements, especially working conditions.
• Observe safety requirements and report safety issues to Supervisor or Safety & Security.
• Collaborate effectively with all Artis—Naples team members.

Skills

Event planning

Reading sheet music

Strong organizational skills

High energy under pressure

Education

Bachelor's Degree in Music, Theatre, Management or Liberal Arts

Job description

• Location 5833 PELICAN BAY BLVD,Naples, FL, 34108,United States
• Employee Type FT Exempt

Position Summary

The Artistic Operations Associate provides operational and administrative support to the Artistic Operations team, especially related to Naples Philharmonic Youth Ensembles, presentations, education activities and rental events.

Essential Duties and Responsibilities (other duties may be assigned)

• Plan and coordinate stage/room setups and technical needs, as well as stage manage Naples Philharmonic Youth Ensemble and Naples Philharmonic rehearsals and performances as assigned.
• Plan and coordinate Artis—Naples presentations in Hayes Hall, Daniels Pavilion and other spaces on and offsite as assigned.
• Communicate with internal and external constituencies and oversee the planning, logistics and operations of rental, community partnership and internal Artis—Naples events.
• Manage stage crew as required, including working with the production team to schedule crew and submit crew payroll.
• Ensure compliance with the Naples Philharmonic and IATSE Local 647 master agreements, especially as they relate to working conditions.
• Observes safety requirements. Report safety issues and items requiring work orders to Supervisor or Safety & Security.
• Works effectively with all Artis—Naples team members.

Competencies

To perform this job successfully, an individual should possess and demonstrate the following competencies:

Diversity – Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.

Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.

Financial – Ability to define problems; collects data, establish facts, and draw valid conclusions.

Oral Communication – Speaks clearly and confidently, listens and gets clarification; participates constructively and thoughtfully in meetings.

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.

Teamwork – Fosters a cooperative work environment by actively participating with colleagues, set priorities and solves problems.

Technical Skills – Knowledge of computerized information systems used in office systems.

Quality Management – Demonstrates accuracy and thoroughness.

Written Communication – Writes clearly and informatively; varies writing style to meet needs; presents information effectively.

Organizational Core Values

Collaborative – working internally and externally to accomplish something together that we may not be able to accomplish separately in order to realize shared goals.

Transparency – behaving and communicating in a manner that exudes openness and sheer honesty.

Excellence – a standard of performance that surpasses ordinary standards.

Accountability – the acceptance and assumption of responsibility for actions, decisions and results.

Patron-first – placing the patron at the center of our efforts.

Integrity – a commitment to the highest standards, values and principles through every action and decision.

Education

• Bachelor’s Degree in Music, Theatre, Management or Liberal Arts preferred.
• Minimum 2 years working experience.

Experience

• Familiarity with orchestra and classical music
• Ability to read sheet music
• Event planning experience preferred
• Willingness to work long hours, including nights and weekends.
• Knowledge of and/or interest in music and performing arts.
• High energy and grace under pressure.
• Strong organizational skills.
• Detail oriented and flexible.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee is regularly required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to reach with hands and arms and talk or hear.
• The employee is frequently required to stand and walk.
• The employee must occasionally lift and/or move up to fifty pounds.
• Specific vision abilities required by this job include close vision and color vision.

Work Environment

The work environment is consistent with general office conditions, with moderate noise.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.