Part-Time Operations & Admin Assistant (Arts)

New York Philharmonic; New York, Northern (NY, KY); Hybrid; USD 22,000 - 34,000; Part time

Job summary

The New York Philharmonic is seeking an Assistant, Operations (part-time) to join our team at David Geffen Hall, New York, NY. The role provides logistical office support and administrative help to the Operations Team, onsite with a Monday–Friday, 4 hours per day schedule.

Reporting to the Operations Manager, you will oversee mail, supplies, maintenance requests, and event setup, while also onboarding vendors and handling invoices to keep a well‑run campus.

Qualifications

• High school diploma or equivalent required.
• Administrative, customer service, hospitality or operations experience preferred.
• Strong organizational and multitasking abilities.
• Proficient with MS Office (Outlook, Word, Excel) and professional communication.
• Ability to lift up to 50 pounds.

Responsibilities

• Oversee all mail services for the organization.
• Maintain office supplies, equipment & furniture.
• Participate in relaying maintenance requests across the organization, through communicating directly with Lincoln Center campus relations.
• Ensure Kitchen & shared spaces are stocked and maintained.
• Manage the collection and distribution of concert Playbills for archives & various departments.
• Oversee the hospitality needs for various committee meetings.
• Assist with set up of ancillary building activities (meetings, lectures, etc.).
• Onboard vendors & process invoices.

Skills

Organizational skills

Customer service

Hospitality

Operations support

Written and verbal communication

Discretion and professionalism

Microsoft Office Suite

Outlook

Excel

Physical stamina

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The New York Philharmonic is seeking an Assistant, Operations (part-time) to join our team at David Geffen Hall, New York, NY. The role provides logistical office support and administrative help to the Operations Team, onsite with a Monday–Friday, 4 hours per day schedule.

Reporting to the Operations Manager, you will oversee mail, supplies, maintenance requests, and event setup, while also onboarding vendors and handling invoices to keep a well‑run campus.