Assistant Office Manager

Mike Finnin Auto; Dubuque (IA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid Vacations/Holidays

Employee Discounts

Job summary

Mike Finnin Auto in Dubuque, Iowa, is looking for an Assistant Office Manager to support the Office Manager in daily administrative and accounting operations. This role involves processing vehicle deals, managing accounts payable/receivable, and ensuring compliance in title registration.

The ideal candidate has 2-5 years in dealership accounting, is detail-oriented, and can lead clerical staff. Benefits include health insurance, 401(k) with company match, and paid vacations.

Qualifications

• 2-5 years of previous experience in automotive dealership accounting or administrative roles.
• Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
• Excellent organizational and clerical skills to manage documentation.

Responsibilities

• Assist with monthly closing, process vehicle deals, manage accounts payable/receivable.
• Ensure all vehicle titles, registrations, and lien information are accurate.
• Reconcile daily cash and credit card transactions, prepare bank deposits.

Skills

Dealership Experience

Attention to Detail

Communication & Leadership

Education

High school diploma or equivalent

Tools

Microsoft Excel

Dealership management systems (DMS)

Job description

An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.

Key Responsibilities

• Accounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.
• Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.
• Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.
• Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.
• Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.

Required Skills and Qualifications

• Dealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
• Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
• Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
• Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.

Common Qualifications

• High school diploma or equivalent (some college preferred).
• Knowledge of Microsoft Office, specifically Excel/Word
• Strong understanding of accounting principles (AP/AR/GL)

Benefits

• Team atmosphere with great management!
• Health, Dental, Vision Insurance
• Accidental, Short Term Disability Insurance
• 401(k) with company match
• Paid Vacations/Holidays
• Employee Discounts