Assistant Manager & Project Coordinator

SERVPRO of Miami Beach; Florida; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Bonus based on performance

Free uniforms

Opportunity for advancement

Paid time off

Tuition assistance

Job summary

SERVPRO of Miami Beach is seeking an Office Manager Assistant / Job File Coordinator to support Pinecrest and East Kendall operations, coordinating job files, client communications, and project schedules. This role helps maintain organized data and smooth workflow in a fast-paced environment.

Ideal candidates will have 2+ years of administrative experience, strong organizational skills, and familiarity with common tools like Outlook, Excel, Adobe, and Dropbox.

Qualifications

• 2+ years of administrative or office experience.
• Strong organizational skills and attention to detail.
• Familiar with Outlook, Excel, Adobe, Dropbox; Dash, Workcenter 2.0, QBO, ARWorkflow, Xactimate is a big plus.

Responsibilities

• Coordinate job files, customer calls, project schedules, and audits.
• Keep all project data organized and up-to-date.
• Communicate with clients, adjusters, and internal teams.
• Support the Office Manager with administrative tasks.
• Ensure a smooth workflow from start to finish.

Skills

Strong organizational skills

Team player

2+ years administrative experience

Tools

Outlook

Excel

Adobe

Dropbox

Dash

Workcenter 2.0

QBO

ARWorkflow

Xactimate

Job description

Future Opening: Assistant Manager & Project Coordinator

Full Time Pinecrest and East Kendall

• Bonus based on performance
• Free uniforms
• Opportunity for advancement
• Paid time off
• Tuition assistance

Do you love helping people and thrive in fast-paced environments?

Join our SERVPRO® Franchise Team as an Office Manager Assistant / Job File Coordinator and make a difference every single day by helping property owners recover from water, fire, and mold damage — making it “Like it never even happened.”

What You’ll Do

• Coordinate job files, customer calls, project schedules, and audits
• Keep all project data organized and up-to-date
• Communicate with clients, adjusters, and internal teams
• Support the Office Manager with administrative tasks
• Ensure a smooth workflow from start to finish

What We’re Looking For

• Strong organizational skills and attention to detail
• 2+ years of administrative or office experience
• Familiarity with Outlook, Excel, Adobe, Dropbox; knowledge of Dash, Workcenter 2.0, QBO, ARWorkflow, Xactimate is a big plus
• Team player with the ability to thrive in a fast-paced environment
• Must reside in Miami Beach, Pinecrest, Kendall, Homestead, Naranja, or the Florida Keys

Why Join Us

• 90-day probationary period with performance evaluation and salary review
• Join a supportive, team-driven environment where your work truly makes a difference

Property Recovery Group, Inc. dba SERVPRO of Miami Beach, SERVPRO of Pinecrest & East Kendall, SERVPRO of Homestead, SERVPRO of Naranja, and SERVPRO of Florida Keys is independently owned and operated. Employees are not employed by Servpro Industries, Inc., the franchisor.

Picture yourself here fulfilling your potential.

At SERVPRO ® , you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO ® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.