Restoration Job File Coordinator

SERVPRO of Vacaville / Dixon; Perkasie (Bucks County); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

SERVPRO of Vacaville / Dixon is seeking a Restoration Job File Coordinator to join our franchise. You will manage job files, monitor client requirements, prepare preliminary estimates, and maintain clear communications. The role emphasizes reliability, multitasking, and superior service in a fast-paced environment.

Hours are 7:30am-4:30pm Monday to Friday, with overtime and on-call rotation as needed. Compensation ranges from $22.00 to $28.00 per hour, and benefits include health, PTO, and

Qualifications

• 2+ year(s) of administrative or office-related experience.
• Outstanding written and verbal communication, with proper grammar.
• Ability to stay calm and professional in tense situations.
• Excellent organizational skills and attention to detail.
• Experience in a fast-paced, team-oriented office.
• Experience with writing estimates and job file processes is a plus.
• Background check compliance as required by law.

Responsibilities

• Monitor job file status and WIP's
• Monitor and ensure client requirements are followed
• Review and validate initial documentation
• Create preliminary estimates and prepare job file reports
• Maintain internal and external communications
• Complete and review job file documentation for final upload and the audit process
• Perform job close-out
• Assist other departments, as needed
• Manage Tech scheduling
• After-hours on call phone rotation participation

Skills

Administrative experience

Excellent communication

Calm under pressure

Strong organizational skills

Detail-oriented

Fast-paced environment

Ability to learn new software

Team player

Tools

Xactimate

Google Workspace

Job description

Benefits

• Health insurance


• Paid time off


• Training & development


• Vision insurance


• 401(k)


• 401(k) matching


• Dental insurance

Restoration Job File Coordinator

Do you love helping people through difficult situations?

Then, don’t miss your chance to join our Franchise. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened”! We are seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

Primary Responsibilities

• Monitor job file status and WIP's


• Monitor and ensure client requirements are followed


• Review and validate initial documentation


• Create preliminary estimates and prepare job file reports


• Maintain internal and external communications


• Complete and review job file documentation for final upload and the audit process


• Perform job close-out


• Assist other departments, as needed


• Manage Tech scheduling


• After-hours on call phone rotation participation

Position Requirements

• 2+ year(s) of administrative or office-related experience


• Outstanding written and verbal communication skills, including proper pronunciation and grammar.


• Ability to remain calm and professional during tense or stressful situations


• Excellent organizational skills and strong attention to detail


• Capability to work in a fast-paced, team-oriented office environment


• Proficiency in Google Workspace


• Ability to learn new software, including Xactimate® and proprietary software


• Experience with writing estimates, job file processes, and quality assurance a plus


• Experience in service industry environment a plus


• Ability to successfully complete a background check subject to applicable law

Hours:

7:30am-4:30pm M-F, flexible to work overtime and rotating on-call schedule

Job Type:

Full-time

Compensation:

$22.00 - $28.00 per hour

Picture yourself here fulfilling your potential. At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.