Assistant, Human Resources

Jobtailor; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor is seeking a proactive executive assistant to support the CHRO with secretarial, calendar, travel, and communications duties in a fast-paced environment.

You'll coordinate meetings, manage confidential information, and assist with HR initiatives and special projects while maintaining professional composure under pressure.

Qualifications

• Bachelora0s degree required.
• 3+ years of experience preferred in secretarial/administrative roles.
• Must maintain utmost discretion with confidential information.
• Client-service oriented with independent problem-solving ability.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication.
• Ability to work with colleagues at all levels of the organization.
• Maintain composure in high-pressure, fast-paced environments.
• Highly motivated, proactive and detail-oriented with client service focus.
• Sharp eye for detail and proofreading ability.
• Proficient in Microsoft Office (PowerPoint, Excel, Word).

Responsibilities

• Provide secretarial, technical and organizational assistance to the CHRO.
• Proactive calendar management and RSVP tracking for meetings.
• Arrange conference room reservations, catering and AV setup.
• Answer and place calls professionally and take messages.
• Plan domestic/international travel and prepare expense reports.
• Process department invoices with required approvals.
• Draft and send communications on behalf of the CHRO.
• Conduct ad hoc research and assist with special projects.
• Support HR department initiatives and events.
• Assist with other responsibilities as assigned.

Skills

Discretion

Client service

Organization

Communication

Independent problem solving

Collaboration

Attention to detail

Proofreading

Administrative support

Education

Bachelor0s Degree

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

• Provide secretarial, technical and organizational assistance to the CHRO
• Proactive calendar management (schedule in-person/virtual meetings, send outlook invitations, track RSVPs)
• Arrange conference room reservations, catering and AV requests
• Answer and place telephone calls professionally and take accurate and complete messages for the CHRO
• Arrange domestic/international travel
• Prepare and submit expenses reports
• Prepare, secure necessary approvals, and process department invoices
• Draft, review and send communications on behalf of the CHRO
• Conduct ad hoc research and assist with special projects
• Support HR department wide initiatives and events
• Assist with other responsibilities and projects as assigned

Requirements

• Bachelor’s Degree
• Minimum of 3 years’ experience preferred
• Ability to maintain utmost discretion of confidential information
• Client-service oriented; responsive to inquiries; strong independent problem-solving skills
• Superior organizational and project management skills
• Excellent written, verbal, and interpersonal communication skills
• Ability to work confidently and collaboratively with individuals at all levels of the organization
• Ability to maintain professional composure in high‑pressure situations and a fast‑paced, multi‑authority environment
• Highly motivated, proactive, responsive and conscientious, with a commitment to delivering excellent client service
• A sharp eye for detail
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

Soft Skills

• Client-Service Oriented
• Independent Problem-Solving Skills
• Attention to Detail
• Professional Composure
• Proactive and Responsive