Executive Coordinator

Jobtailor; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Washington, DC is seeking a detail‑oriented administrative professional to provide high‑level support to senior staff. You will manage calendars, coordinate travel, draft correspondence, and prepare briefing materials, while maintaining confidentiality.

The role involves handling multiple tasks, supporting a small team, and keeping CRM records up to date. Flexibility to travel up to 10% and strong Microsoft Office skills are essential.

Qualifications

• Minimum 1 year of professional experience.
• Bachelor's degree in business, communication or related field.
• Ability to rapidly learn a wide variety of new subject matter.
• Ability to manage many tasks simultaneously and self-prioritize.
• Ability to work autonomously and with a small team.
• Willingness to travel up to 10% of the year.

Responsibilities

• Provides high‑level administrative support including calendar management and travel coordination for senior staff.
• Manages correspondence, drafting emails, memos, and meeting materials.
• Prepares daily briefing materials and tracks follow‑ups.
• Triages requests and ensures timely follow‑up on priorities.
• Maintains confidentiality in handling sensitive materials and conversations.
• Tracks monthly expenses and receipts.
• Takes notes during meetings and convenings.
• Supports the team with administrative tasks as needed.
• Maintains CRM records and data entry for events and contacts.
• Updates web properties and posts, press releases, reports.
• Manages and schedules social media in coordination with internal teams.

Skills

Strong verbal communication

Writing and editing

Customer service orientation

Team collaboration

Discretion and confidentiality

Multitasking

Autonomy

Travel readiness

Education

Bachelor's Degree in Business

Bachelor's Degree in Communication

Tools

Microsoft Office Suite

CRM software

Calendar scheduling software

Job description

Responsibilities

• Provides high‑level administrative support, including managing calendars, scheduling meetings, and coordinating travel for senior staff.
• Manages correspondence including sorting and drafting emails, memos, and meeting/event materials.
• Prepares daily briefing materials and tracks follow‑up items.
• Triages internal and external requests, ensuring timely, organized follow‑up on key priorities.
• Maintains confidentiality and demonstrates discretion in handling sensitive materials and conversations.
• Keeps track of monthly expenses and receipts.
• Takes notes during internal and external meetings and convenings as needed.
• Supports the team with administrative tasks as needed.
• Maintains CRM records and ensures timely data entry for events and contacts.
• Updates web properties, including team updates, new blog posts, press releases, and reports.
• Manages and schedules social media platforms based on the Center’s content calendar and in collaboration with internal communications teams.

Requirements

• Minimum 1 year of professional experience
• Bachelor's degree in business, communication or related field
• Ability and desire to rapidly learn a wide variety of new subject matter
• Ability to successfully manage many tasks simultaneously, master workflow details, and self‑prioritize
• Ability to work autonomously and with a small team
• Strong work ethic with the ability to sometimes work long hours when necessary to complete tasks
• Strong verbal, writing, and editing skills
• Strong professional and diplomatic interpersonal skills
• Strong customer service orientation
• Excellent computer skills, particularly Microsoft Suite
• Willingness and ability to travel, as much as 10% certain times of the year.

Core Competencies

Demonstrates strong administrative support capabilities, including calendar management, correspondence handling, and CRM record maintenance. Proficient in Microsoft Suite and adept at managing multiple tasks while maintaining confidentiality and discretion.

Hard Skills

• Calendar Management
• Correspondence Management
• Data Entry
• Expense Tracking
• Note Taking
• Social Media Management
• Event Coordination
• Briefing Material Preparation
• Web Property Updates
• Task Prioritization

Soft Skills

• Interpersonal Skills
• Strong Work Ethic
• Autonomous Work Ability
• Team Collaboration
• Diplomatic Communication

Certifications & Qualifications

• Bachelor's Degree in Business
• Bachelor's Degree in Communication

Industry Keywords

• Administrative Support
• Confidentiality
• Customer Service
• Travel Coordination
• Meeting Scheduling