Senior Executive Assistant, CHRO

Jobtailor; Maryland; On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor is seeking an Executive Assistant to provide confidential administrative support to the Executive Vice President and Chief Human Resources Officer. The role involves coordinating internal and external communications, managing complex calendars, scheduling meetings, and arranging travel with last-minute changes.

Candidates should have at least ten years of related experience and strong proficiency in Microsoft Office and travel/expense systems such as Concur and Workday.

Qualifications

• High school diploma or equivalent.
• Ten years of related experience as a secretary, administrative assistant, executive assistant or similar responsibilities.
• Advanced experience with Microsoft Office (Word, Excel, PowerPoint).
• Experience with travel and expense systems such as Concur and Workday.

Responsibilities

• Provides comprehensive and confidential administrative support to the Executive Vice President and Chief Human Resources Officer
• Significant coordination and correspondence between internal and external staff
• Prioritizes inquiries and requests while troubleshooting and resolving conflicts
• Guides complex calendar management
• Schedules appointments, including conference calls and video conferences
• Makes complex arrangements for travel and addresses last-minute changes
• Manages incoming calls and prioritizes messages
• Prepares and manages email correspondence and other written materials
• Tracks expenses and prepares expense reports
• Provides assistance and guidance to various organizational PS programs

Skills

Calendar management

Email management

Travel coordination

Executive support

Financial reporting

Education

High school diploma or equivalent

Tools

Concur

Workday

MS Office

Job description

Responsibilities

• Provides comprehensive and confidential administrative support to the Executive Vice President and Chief Human Resources Officer
• Significant coordination and correspondence between internal and external staff
• Prioritizes inquiries and requests while troubleshooting and resolving conflicts
• Provides guidance to complex calendar management
• Schedules appointments, including conference calls and video conferences
• Makes complex arrangements for travel and addresses last‑minute changes
• Manages incoming calls and prioritizes messages
• Prepares and manages email correspondence and other written materials
• Tracks expenses and prepares expense reports
• Provides assistance and guidance to various organizational PS programs

Requirements

• High school diploma or equivalent
• Ten years of related experience as a secretary, administrative assistant, executive assistant or similar responsibilities
• Advanced experience utilizing Microsoft Office applications such as Word, Excel, and PowerPoint
• Significant experience utilizing travel and expense systems such as Concur and Workday