Assistant HOA Manager: Growth Path to Portfolio Manager

Invest West Management, LLC; Vancouver (WA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical and dental coverage

Paid time off

Education assistance

401(k) plan

Job summary

Invest West Management, LLC is seeking an organized Assistant HOA Manager in Vancouver, WA to support HOA Portfolio Managers and engage homeowners and boards. The role emphasizes administrative duties, community coordination, and proactive problem-solving to keep communities well run.

Ideal candidates bring at least one year in admin/customer service, strong Microsoft Office skills, and a team-oriented attitude. IWM offers training, benefits, and a clear path toward a Portfolio Manager role.

Qualifications

• At least one year of experience in an administrative, office, or customer service environment.
• Proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Strong organizational skills and the ability to balance multiple priorities.
• Professional written and verbal communication skills.
• A proactive approach to problem-solving and following through on commitments.
• A positive, team-oriented attitude and willingness to learn.

Responsibilities

• Homeowner & Board Communication: Respond to inquiries, prepare correspondence, and provide timely, professional support to homeowners and board members.
• Community Operations: Support HOA Portfolio Managers with daily administrative responsibilities, community needs, vendor coordination, and ongoing projects.
• Homeowner Relations & Engagement: Build positive relationships with homeowners, respond to inquiries, address concerns, and provide professional, timely communication that supports strong community relationships.
• Property Inspections & Compliance: Conduct community walk-throughs, document observations, prepare violation notices, and track compliance matters in accordance with governing documents.
• Records & Documentation: Maintain accurate association records, homeowner information, insurance documents, and community files.

Skills

Administrative experience

Customer service

Organizational skills

Microsoft Office

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Invest West Management, LLC is seeking an organized Assistant HOA Manager in Vancouver, WA to support HOA Portfolio Managers and engage homeowners and boards. The role emphasizes administrative duties, community coordination, and proactive problem-solving to keep communities well run.

Ideal candidates bring at least one year in admin/customer service, strong Microsoft Office skills, and a team-oriented attitude. IWM offers training, benefits, and a clear path toward a Portfolio Manager role.