Assistant for Logging and Boxing Financial Files

Ampcus, Inc; Olive Branch (MS); On-site; USD 32,000 - 44,000; Full time

Job summary

Ampcus Inc. is seeking a detail-oriented assistant to support our finance team with organizing and safeguarding financial records.

The role involves logging, boxing, and maintaining invoices, receipts, bank statements, ledgers, and reports, ensuring retrievability and regulatory compliance. You will work closely with the bookkeeper or accountant to support day-to-day operations, perform data entry into the accounting system, and assist with audits and general administrative tasks such as

Qualifications

• High school diploma or equivalent; associate's degree in accounting, finance, or related field preferred.
• Experience in a finance, accounting, or administrative support role.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic understanding of accounting principles and financial regulations.

Responsibilities

• File management: Log and organize financial documents (invoices, receipts, bank statements, ledgers, reports).
• Boxing & Storage: Prepare and box financial files with proper labeling and indexing.
• Record Keeping: Maintain accurate and up-to-date financial records (purchases, sales, payments, receipts).
• Data Entry & Updates: Enter and update financial information into the accounting system.
• Compliance: Ensure all files comply with internal policies and financial regulations.
• Audit Support: Help prepare for audits by organizing required documentation.
• Support Tasks: Scan, copy, and bind documents as needed.

Skills

Attention to detail

Organizational skills

Microsoft Office

Data entry

Teamwork

Independent work

Education

Associate degree in accounting/finance

High school diploma or equivalent

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Overview

We are seeking a detail-oriented and organized assistant to support the finance team in maintaining accurate and secure financial records. This role involves logging, organizing, and boxing financial documents to ensure they are easily retrievable and compliant with internal and regulatory requirements. The assistant will work closely with the bookkeeper or accountant to support day-to-day financial operations.

Key Responsibilities

• File Management: Log and organize financial documents (invoices, receipts, bank statements, ledgers, reports) in a systematic manner.
• Boxing & Storage: Prepare and box financial files according to company standards, ensuring proper labeling, indexing, and secure storage.
• Record Keeping: Maintain accurate and up-to-date financial records, including purchases, sales, payments, and receipts.
• Data Entry & Updates: Enter and update financial information into the company's database or accounting system.
• Compliance: Ensure all files and records comply with internal policies and financial regulations.
• Support Tasks: Assist with administrative duties such as scanning, copying, and binding documents as needed.
• Audit Support: Help prepare for audits by organizing and providing required documentation.

Required Qualifications

• High school diploma or equivalent; associate's degree in accounting, finance, or a related field preferred.
• Experience in a finance, accounting, or administrative support role.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic understanding of accounting principles and financial regulations.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.