Assistant for Logging and Boxing Financial Files

Ampcus Inc; Olive Branch (MS); On-site; USD 32,000 - 45,000; Full time

Job summary

Ampcus Inc. is seeking a detail-oriented assistant to support the finance team by logging and organizing financial documents, ensuring accuracy and regulatory compliance. This role collaborates with the bookkeeper to maintain secure and accessible records.

Responsibilities include filing, boxing and labeling files, data entry, and helping with audits, scanning, copying, and binding as needed. A high school diploma is required, with preferred associate’s degree in accounting or finance.

Qualifications

• High school diploma or equivalent; associate's degree in accounting, finance, or a related field preferred.
• Experience in a finance, accounting, or administrative support role.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic understanding of accounting principles and financial regulations.

Responsibilities

• Log and organize financial documents (invoices, receipts, bank statements, ledgers, reports) systematically.
• Prepare and box financial files according to company standards, ensuring proper labeling, indexing, and secure storage.
• Maintain accurate and up-to-date financial records, including purchases, sales, payments, and receipts.
• Enter and update financial information into the company's database or accounting system.
• Ensure all files and records comply with internal policies and financial regulations.
• Assist with administrative duties such as scanning, copying, and binding documents as needed.
• Help prepare for audits by organizing and providing required documentation.

Skills

Attention to detail

Organizational skills

Independent worker

Team collaboration

Education

High school diploma

Associate's degree in accounting/finance (preferred)

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Overview

We are seeking a detail-oriented and organized assistant to support the finance team in maintaining accurate and secure financial records. This role involves logging, organizing, and boxing financial documents to ensure they are easily retrievable and compliant with internal and regulatory requirements. The assistant will work closely with the bookkeeper or accountant to support day-to-day financial operations.

Key Responsibilities

• File Management: Log and organize financial documents (invoices, receipts, bank statements, ledgers, reports) in a systematic manner.
• Boxing & Storage: Prepare and box financial files according to company standards, ensuring proper labeling, indexing, and secure storage.
• Record Keeping: Maintain accurate and up-to-date financial records, including purchases, sales, payments, and receipts.
• Data Entry & Updates: Enter and update financial information into the company's database or accounting system.
• Compliance: Ensure all files and records comply with internal policies and financial regulations.
• Support Tasks: Assist with administrative duties such as scanning, copying, and binding documents as needed.
• Audit Support: Help prepare for audits by organizing and providing required documentation.

Required Qualifications

• High school diploma or equivalent; associate's degree in accounting, finance, or a related field preferred.
• Experience in a finance, accounting, or administrative support role.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Basic understanding of accounting principles and financial regulations.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.