Assistant Facility Leader - Full Time

Greater Philadelphia YMCA; Willow Grove (PA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Free YMCA membership

50% off programming

Tuition reimbursement

Health, dental & vision insurance

Job summary

The Greater Philadelphia YMCA is seeking an Assistant Facility Director to lead the operation and maintenance of the facility, HVAC, pool, and grounds, ensuring safety, code compliance, and high-quality service for members and staff.

The role involves supervising staff and contractors, managing budgets, and driving improvements across branches while upholding the YMCA mission.

Qualifications

• Must be 21+ with a high school or technical high school diploma, GED, or equivalent, and a minimum of five (5) years experience managing a large facility or multiple facilities.
• Ability to perform, as well as direct, physical work including, but not limited to, painting, floor care, use of ladders, outdoor landscape work.
• Experience managing staff and working with contractors.
• Knowledge of budget development and compliance.
• Current pool operator and pesticide applicator license.
• Valid driver’s license, willingness to obtain CDL with passenger endorsement.
• Ability to operate PC, use spreadsheets, word processing and related software.
• Excellent oral and written communication skills.

Responsibilities

• Assist in the management of the operations and personnel in the maintenance and housekeeping departments.
• Ensure the safety and well being of members, staff, and volunteers.
• Ensure quality service delivery and effective use of resources including staff, volunteers, facilities and equipment within established budget.
• Supervise scheduled project work to be completed with minimal disruption in service to members.
• Ensure that all safety and risk management procedures are followed and logs and records maintained.
• In co-operation with the Facility Director, conduct daily building audits to determine priorities and work to be completed; follow up with member concerns within 48 hours.
• Manage the maintenance and chemical/mechanical aspects or the pool to assure and local ordinances.
• Manage preventative maintenance schedule for equipment, floors and surfaces.
• Conduct daily evaluation of equipment and facilities in all areas. Follow up on all safety and cleanliness related issues.
• Assist with the hiring, training and evaluating all facility maintenance and housekeeping staff for all branches under responsibility.
• Assist with staff schedules, monitor time sheets, complete payroll, and be accountable for departmental budget relating to staff salaries.
• Be an active member of the management team, working with all directors to ensure facility cleanliness, maintenance of facility equipment and recommend facility improvements.
• Responsible for maintaining inventory and ordering of maintenance and janitorial supplies.
• Cultivate appropriate members and volunteers for committees, special events and annual giving.
• Meet monthly with supervisor to communicate areas of success and opportunities for development and improvement.
• Attend meetings and trainings as assigned.
• Perform other related duties as assigned.

Skills

Leadership

Facilities management

Budget management

Contractor management

Pool operations knowledge

Education

High school diploma or GED

Tools

Spreadsheets

Word Processing

PC literacy

Job description

Greater Philadelphia YMCA Employment Opportunity! The Assistant Facility Director is expected to provide leadership in the management of the physical plant, HVAC, and grounds of the YMCA to assure a safe, clean and attractive facility; assure all fire, electrical, pool and other state and local codes are followed and permits secured; maintain all equipment according to policies and procedures; assist in the Management of staff and contractors to assure compliance with OSHA and risk management policies and procedures at all times; work cooperatively with other departments to complete necessary projects that are responsive to member needs; serve as leader in conveying the YMCA mission and vision to members, volunteers and community partners.

Some rewards for joining our team:

• Free YMCA membership - access to all branches!
• 50% off programming including swimming lessons as well as childcare programs (early learning care, before and after care, day camp and overnight camp).
• Planning for your future? Ask us how we do it at the Y - it's awesome!
• Comprehensive benefits package which includes health, dental and vision insurance, paid time off, tuition reimbursement, etc.

What is needed for this job:

• Must be 21 years of age with a high school or technical high school diploma, GED, or equivalent, and a minimum of five (5) years experience managing a large facility or multiple facilities, experience with electrical, HVAC, pool filtration and maintenance of grounds.
• Ability to perform, as well as direct, physical work including, but not limited to, painting, floor care, use of ladders, outdoor landscape work.
• Experience managing staff and working with contractors.
• Knowledge of budget development and compliance.
• Current pool operator and pesticide applicator license.
• Valid driver’s license, willingness to obtain CDL with passenger endorsement.
• Ability to operate PC, use spreadsheets, word processing and related software.
• Excellent oral and written communication skills.

The responsibilities we will trust you with:

• Assist in the management of the operations and personnel in the maintenance and housekeeping departments. Ensure the safety and well being of members, staff, and volunteers.
• Ensure quality service delivery and effective use of resources including staff, volunteers, facilities and equipment within established budget.
• Supervise scheduled project work to be completed with minimal disruption in service to members.
• Ensure that all safety and risk management procedures are followed and logs and records maintained. In co-operation with the Facility Director, conduct daily building audits to determine priorities and work to be completed; follow up with member concerns within 48 hours.
• Manage the maintenance and chemical/mechanical aspects or the pool to assure and local ordinances.
• Manage preventative maintenance schedule for equipment, floors and surfaces.
• Conduct daily evaluation of equipment and facilities in all areas. Follow up on all safety and cleanliness related issues.
• Assist with the hiring, training and evaluating all facility maintenance and housekeeping staff for all branches under responsibility.
• Assist with staff schedules, monitor time sheets, complete payroll, and be accountable for departmental budget relating to staff salaries.
• Be an active member of the management team, working with all directors to ensure facility cleanliness, maintenance of facility equipment and recommend facility improvements.
• Responsible for maintaining inventory and ordering of maintenance and janitorial supplies.
• Cultivate appropriate members and volunteers for committees, special events and annual giving. Meet monthly with supervisor to communicate areas of success and opportunities for development and improvement.
• Attend meetings and trainings as assigned.
• Perform other related duties as assigned.

What you can expect:

• Support from an amazing team
• Opportunities to learn & grow
• Being a part of a non-profit organization that works to make the community stronger

The Greater Philadelphia YMCA is an equal opportunity employer. The Y considers all applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, or status as a Vietnam-era or special disabled veteran or other protected classification and in accordance with applicable laws.