Assistant Facility Administrator

United Vein & Vascular Centers; Cedar Hill (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

An innovative healthcare provider is seeking an Assistant Facility Administrator to oversee daily clinic operations and ensure high-quality patient care. This role involves leading a dedicated team, optimizing workflows, and managing finances while promoting a positive clinic culture. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational and interpersonal skills. Join a supportive culture focused on patient success and career advancement, where your contributions will make a significant impact on patient outcomes and team dynamics.

Benefits

Competitive compensation

Work-life balance

Health insurance

Vision insurance

Dental insurance

401K match

Company-paid life insurance

PTO and holidays

Qualifications

• Minimum 2 years’ experience in a healthcare front desk or managerial role.
• Proficient in MS Office and EMR systems, preferably eClinicalWorks.

Responsibilities

• Oversee daily clinic operations ensuring high-quality patient care.
• Collaborate with staff to maintain standards and safety.
• Monitor performance metrics and support growth strategies.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Problem-Solving

Teamwork

Attention to Detail

Flexibility

Education

Experience in Healthcare Management

Tools

MS Office

eClinicalWorks

Job description

Overview

United Vein & Vascular Centers is a healthcare innovator expanding access to minimally invasive vein and vascular care nationwide. We are committed to achieving outstanding outcomes through a dedicated team of skilled physicians and passionate staff. Join us to transform lives, elevate patient service, and explore exciting career opportunities!

We offer a supportive culture focused on patient and team success, investing in your growth and career advancement. Our benefits include:

• Competitive compensation
• Work-life balance
• Health, vision, and dental insurance
• 401K match
• Company-paid life insurance
• PTO and holidays

Responsibilities

The Assistant Facility Administrator (AFA) oversees daily clinic operations, ensuring high-quality patient care and achievement of clinical and financial goals. Working closely with the Facility Administrator (FA), physicians, nurses, and staff, the AFA promotes best practices, manages finances, compliance, and practice operations. The role includes training and mentorship for leadership development.

• Lead daily clinic operations under the guidance of the Facility Administrator.
• Ensure excellent patient experience and satisfaction.
• Optimize scheduling and workflows.
• Identify problems and develop improvement plans.
• Monitor performance metrics and support growth strategies.
• Assist in managing clinic profitability, including financial and operational reporting.
• Collaborate with clinical staff to maintain standards and safety.
• Ensure compliance with regulatory and accreditation standards.
• Participate in quality, safety, and risk management activities.
• Lead safety drills and emergency preparedness.
• Conduct staff meetings and clinic audits.
• Manage clinic supplies, facilities, and equipment.
• Address patient issues professionally and promptly.
• Promote a positive, safe, and healthy clinic culture.
• Supervise supply ordering and daily reconciliation procedures.
• Support emergency management initiatives.
• Ensure proper scheduling and referral protocols.
• Identify access barriers and escalate as needed.
• Provide coverage for other roles when necessary.
• Uphold UVVC’s Core Values and Standards of Conduct.
• Maintain PHI confidentiality per HIPAA and organizational policies.
• Perform other duties as assigned.

Qualifications

• Minimum 2 years’ experience in a healthcare front desk or managerial role.
• Proficiency with MS Office and EMR systems, preferably eClinicalWorks.
• Strong organizational and interpersonal skills.
• Patient-centered with keen attention to detail.
• Flexible, adaptable, and able to thrive in a fast-paced environment.
• Excellent communication, problem-solving, and teamwork abilities.
• Dependable with reliable attendance and punctuality.