Assistant, Executive

Austin Community College; Austin (TX); On-site; USD 64,000 - 79,000; Full time

Job summary

Austin Community College seeks an Assistant, Executive to provide high-level administrative support to an executive vice president, vice president or associate vice president. You will manage schedules, prepare agendas/minutes, and coordinate budgets and travel as part of a busy office.

The role requires strong communication, discretion, and attention to detail, with an associate degree and at least three years of related experience.

Qualifications

• Three years related work experience.
• Associate degree required; four years of related work experience may substitute for the education requirement.
• Ability to manage budgets, schedules, and administrative tasks with accuracy.

Responsibilities

• Provides executive level support to senior leaders by handling correspondence, requests, reports and communications.
• Expedites document processing and resolves issues from students, employees and the public.
• Organizes calendars, meetings, events and prepares agendas, minutes and follow-up items.
• Performs complex word processing, data processing and creating presentations.
• Coordinates and maintains operating budgets and travel/expenditure requests.
• Maintains files and tracking systems; may update website or social media as needed.
• Supports special projects and reviews policies, procedures and data to propose solutions.

Skills

Customer-oriented

Interpersonal skills

Organizational skills

Attention to detail

Education

Associate degree

Tools

Spreadsheet software

Word processing

Database

Presentation software

Job description

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01If you are a current Austin Community College employee, please click this link to apply through your Workday account.Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.As a community college committed to our mission, we seek to recruit and retain a workforce that:Values intellectual curiosity and innovative teachingIs attracted by the college's mission to promote equitable access to educational opportunitiesCares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.Focused on student academic achievement and postgraduate outcomesWelcomes difference and models respectful interaction with othersEngages with the community both within and outside of ACCJob Posting Title:Assistant, ExecutiveDepartment-Specific Recruitment Details:Job Description Summary:To provide executive level administrative support.Job Description:Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts.Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.May assign and review the work of office personnel.KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.College operations, organization, policies, and procedures.Records retention, preservation, and recording.Principles and methods of budget preparation and expenditure control.Office management processes and procedures.Correct English usage, grammar, spelling, punctuation, and vocabulary.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.Possessing a customer-oriented and solutions-focused mindset.Preparing and processing purchase orders.Accountable for inventory/property management.Establishing and maintaining effective working relationships.Maintaining an established work schedule.Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.Compiling and organizing complex material, summarizing discussions and actions taken in report form.Reviewing and preparing narrative and statistical reports and records.Interpreting and applying rules, regulations, policies, and procedures.Analyzing situations accurately and adopting an effective course of action.Maintaining confidentiality of work-related information and materials.Technology SkillsUse a variety of spreadsheet, word processing, database, and presentation software.May also use social media, work with desktop publishing, and update webpages.Required Work ExperienceThree years related work experience.Required EducationAssociate degree.Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of \"Required Work Experience\" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.Physical RequirementsWork is performed in a standard office or similar environment.Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.Occasional lifting of objects up to 10 pounds.SafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practicesSalary Range (PG 7)$63,581 - $79,476Number of Openings:1Job Posting Close Date:November 12, 2026Clery ActAs required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.