Assistant, Administrative

Austin Community College District; San Gabriel (CA); On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Medical

Dental

Life insurance

Disability insurance

Retirement plans

AD&D

TRS

ORP

ACCMPP

Job summary

Austin Community College District seeks an Assistant, Administrative Department-Specific Recruitment to provide clerical and administrative support for a department, handling correspondence, scheduling, and communications with faculty, staff, and students.

The role requires two years of related experience, a high school diploma or equivalent, and familiarity with office software for data entry, reports, and basic budgeting tasks; the position emphasizes customer service and teamwork in a

Qualifications

• Two years of related work experience.
• High school diploma or educational equivalent.
• Basic bookkeeping procedures.
• Procurement liaison skills (P-Card reconciliation, requisitions).
• Managing department budgets.

Responsibilities

• Perform departmental clerical tasks and manage correspondence.
• Answer phones and emails; organize schedules and meetings.
• Communicate program information to students.
• Enter data and prepare routine reports.
• Maintain files and budgets as needed.
• Coordinate procurement and office equipment.

Skills

Interpersonal skills

Organizational skills

Data entry

Customer service

Education

High school diploma or equivalent

Tools

Spreadsheet software

Word processing

Database

Presentation software

Social media

Desktop publishing

Webpage updates

Job description

Job Posting Title

Assistant, Administrative Department-Specific Recruitment Details: Job Description Summary: To provide clerical and administrative support.

Description of Duties and Tasks

1. Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
2. Communicates program information and assists students.
3. Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
4. Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
5. May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
6. Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
7. Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
8. Compiles and produces routine reports or documents.
9. May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
10. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
11. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
12. May oversee the work flow of others, as appropriate.

Knowledge

• Office procedures and practices.
• Customer service techniques.
• Basic bookkeeping procedures.
• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc.
• Managing the budget within assigned department.

Skills

• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills.
• Effectively using organizational and planning skills with attention to detail and follow-through.
• Entering data, maintaining files, and performing other clerical duties.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective internal and external relationships.
• Effective customer-orientation when working with a multicultural population.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

Two years related work experience.

Required Education

High school diploma or educational equivalent.

Other Preferred Qualifications

Familiarity with serving multicultural populations.

Physical Requirements

• Work is performed in a standard office environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings

1

Job Posting Close Date

October 30, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under TitleIX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ([e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Benefits

• medical
• dental
• life insurance
• short- and long-term disability
• retirement plans
• AD&D
• Teacher Retirement System of Texas (TRS)
• Optional Retirement Program (ORP-Faculty and Administrators Only)
• ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law

Equal Employment Opportunity

Austin Community College ("ACC" or "College") is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission. ACC will take steps to ensure that the lack of English language skills will not be a barrier to admission and participation in all educational and vocational programs.

Additional Benefits & Eligibility

Full‑time faculty and staff employees who work in full‑time and/or part‑time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D. ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP‑Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.