Assistant, Administrative

Austin Community College; San Gabriel (CA); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking an Assistant, Administrative to provide essential clerical and administrative support across departments.

The role includes answering correspondence, managing schedules, assisting students, and coordinating with staff. Candidates should have a high school diploma and at least two years of related experience, with strong spreadsheet and data-entry skills.

Qualifications

• High school diploma or educational equivalent required.
• Two years related work experience preferred.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including answering correspondence, processing mail, and maintaining the supervisor’s schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files and logs.
• May design and produce handouts, newsletters, or update webpages.
• Responds to inquiries in person or by phone; works with staff to resolve issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, including scheduling meetings and events, typing minutes, and preparing packets.

Skills

Work schedule

Interpersonal skills

Organizational skills

Data entry

Confidentiality

Relationship management

Customer service

Education

High school diploma or equival educational equivalent

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Job description

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. –AR 4.0300.01

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching


• Is attracted by the college’s mission to promote equitable access to educational opportunities


• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.


• Focused on student academic achievement and postgraduate outcomes


• Welcomes difference and models respectful interaction with others


• Engages with the community both within and outside of ACC

Job Posting Title:

Assistant, Administrative

Department-Specific Recruitment Details:

Job Description Summary:

To provide clerical and administrative support.

Job Description:

Description of Duties and Tasks

1. Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor’s schedule.


2. Communicates program information and assists students.


3. Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.


4. Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.


5. May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.


6. Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.


7. Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.


8. Compiles and produces routine reports or documents.


9. May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.


10. May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.


11. May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.


12. May oversee the work flow of others, as appropriate.

Knowledge

• Office procedures and practices.


• Customer service techniques.


• Basicbookkeeping procedures.


• Preparing and processing purchase orders and/or other purchasing liaison skills such as procurement card (P-Card) reconciliation, preparing requisitions, etc.


• Managing the budget within assigned department.

Skills

• Maintaining an established work schedule.


• Effectively using interpersonal and communications skills.


• Effectively using organizational and planning skills with attention to detail and follow-through.


• Entering data, maintaining files, and performing other clerical duties.


• Maintaining confidentiality of work-related information and materials.


• Establishing and maintaining effective internal and external relationships.


• Effective customer-orientation when working with a multicultural population.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.


• May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

• Two years related work experience.

Required Education

• High school diploma or educational equivalent.

Other Preferred Qualifications

• Familiarity with serving multicultural populations.

Physical Requirements

• Work is performed in a standard office environment.


• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.


• Occasional lifting of objects up to 10 pounds.

Salary Range (PG 2)

$47,840 - $51,189

Number of Openings:

1

Job Posting Close Date:

October 30, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.

For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ([e-mail] ). For an overview, see ACC’s Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.