Assistant, Executive

Austin Community College District; United States; On-site; USD 64,000 - 79,000; Full time

Benefits offered by this job

Medical benefits

Retirement plans

Disability insurance

Job summary

Austin Community College District is seeking an Assistant at the Executive Department to provide high-level administrative support to senior leaders. The role involves handling correspondence, coordinating schedules, and supporting budget activities with attention to detail.

Responsibilities include preparing agendas, minutes, and presentations, as well as coordinating special projects and ensuring efficient office operations.

Qualifications

• Three years related work experience. Four years of related work experience may substitute for this education requirement.
• Associate degree required; substitution rules apply for experience as described by ACC.
• Experience organizing budgets, documents, and schedules.
• Ability to prepare narrative and statistical reports.
• Strong knowledge of English usage, grammar, and vocabulary.

Responsibilities

• Provides executive level support to senior leaders by prioritizing and responding to correspondence and requests.
• Expedites processing of documents and resolves issues for students, employees, and the public.
• Organizes schedules, calendars, meetings, and events with detailed arrangements and follow-up items.
• Performs complex computer tasks including word processing, data processing, and presentations.
• Coordinates and maintains operating budgets and expenditure requests.

Skills

Customer service mindset

Purchase orders

Inventory management

Interpersonal skills

Organizational skills

Attention to detail

Report writing

Communication skills

Confidentiality

Education

Associate degree

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Job description

Job Posting Title

Assistant, Executive Department-Specific Recruitment Details:

Job Description Summary

To provide executive level administrative support.

Job Description

• Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone or email contacts.
• Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.
• Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow-up action items.
• Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.
• Coordinates and maintains operating budgets.
• Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
• Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.
• Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.
• May assign and review the work of office personnel.

Knowledge

• College operations, organization, policies, and procedures.
• Records retention, preservation, and recording.
• Principles and methods of budget preparation and expenditure control.
• Office management processes and procedures.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.

Skills

• Possessing a customer-oriented and solutions-focused mindset.
• Preparing and processing purchase orders.
• Accountable for inventory/property management.
• Establishing and maintaining effective working relationships.
• Maintaining an established work schedule.
• Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.
• Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.
• Compiling and organizing complex material, summarizing discussions and actions taken in report form.
• Reviewing and preparing narrative and statistical reports and records.
• Interpreting and applying rules, regulations, policies, and procedures.
• Analyzing situations accurately and adopting an effective course of action.
• Maintaining confidentiality of work-related information and materials.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

Three years related work experience. Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Required Education

Associate degree. Four years of related work experience may substitute for this education requirement.

Physical Requirements

• Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.
• Safety Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range

(PG 7) $63,581 - $79,476

Job Posting Close Date

November 12, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under TitleIX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non‑campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ([e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Benefits

• Full‑time faculty and staff employees who work in full‑time and/or part‑time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment.
• Benefits include medical, dental, life insurance, short‑and long‑term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP‑Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

Equal Employment Opportunity

Austin Community College (“ACC”) is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission.

Employer Value Proposition

Come and Make a Difference with Us. Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community.

Austin Community College is a public two‑year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

Values intellectual curiosity and innovative teaching. Is attracted by the college's mission to promote equitable access to educational opportunities. Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low‑income students, and students from underserved communities. Focused on student academic achievement and postgraduate outcomes. Welcomes difference and models respectful interaction with others. Engages with the community both within and outside of ACC.