Assistant Director of Accounting and Human Resources

Incarnate Word Academy; Missouri; On-site; USD 55,000 - 75,000; Full time

Job summary

Incarnate Word Academy is seeking an Assistant Director of Human Resources and Accounting to support HR and financial operations. The role reports to the CFO and requires strong confidentiality, communication, and analytical skills.

Responsibilities include HR administration, payroll processing, benefits, and accounting in a nonprofit school setting, with a focus on accuracy and compliance. The position offers a competitive salary and benefits.

Qualifications

• Bachelor’s degree or four+ years of related experience.
• Experience in HR administration, payroll, benefits, and/or accounting.
• Nonprofit or educational experience preferred.
• Strong organizational and analytical skills.

Responsibilities

• Coordinate HR administration: onboarding, changes, offboarding, records.
• Administer benefits, payroll processing, and deductions.
• Handle accounting tasks within CYMA and month-end closings.
• Maintain confidential employee records and ensure compliance.
• Assist with audits, GAAP compliance, and internal controls.

Skills

HR administration

Payroll processing

Accounting basics

GAAP knowledge

Data confidentiality

Microsoft Excel

Analytical skills

Communication

Education

Bachelor’s degree in HR/Accounting/Business

Tools

CYMA

Blackbaud Tuition Management

Microsoft Office

Job description

Assistant Director of Accounting and Human Resources

About Incarnate Word Academy

Incarnate Word Academy (IWA) is a college preparatory high school dedicated to challenging young women of faith to achieve their God-given potential academically, physically, spiritually, and emotionally, empowering them to make a positive impact on the world.

We are committed to fostering an inclusive, harmonious community where all students, faculty, and staff feel welcomed and respected. IWA is a sponsored ministry of the Sisters of Charity of the Incarnate Word.

Position Overview

Incarnate Word Academy seeks a highly organized, detail-oriented Assistant Director of Human Resources and Accounting to support the school’s HR and financial operations.

Reporting to the Chief Financial Officer (CFO), this position coordinates human resources administration, payroll, employee benefits, and accounting functions. The ideal candidate will have experience in HR, payroll, and accounting, strong communication and analytical skills, and a commitment to confidentiality, compliance, and service to the school community.

Key Duties & Responsibilities

Human Resources & Payroll

• Coordinate HR administration, including onboarding, employee status changes, offboarding, and personnel records.
• Administer employee benefits, including enrollment, changes, and payroll deductions.
• Coordinate payroll processing, ensuring accurate and timely payments, compensation adjustments, and benefit deductions.
• Serve as a resource for faculty and staff regarding HR processes, benefits, and payroll questions.
• Support employment policy administration, regulatory compliance, record retention, and audit preparation.
• Maintain confidential employee records and identify opportunities to improve HR and payroll processes.
• Coordinate with payroll and benefits providers to resolve discrepancies and maintain accurate records.

Accounting & Financial Operations

• Record transactions and maintain accounts in the CYMA accounting system.
• Perform monthly account reconciliations and prepare journal entries for month-end closing.
• Manage accounts receivable, including transactions through Blackbaud Tuition Management.
• Oversee accounts payable, voucher coding, check runs, and bank deposits.
• Reconcile donations in collaboration with the Advancement team.
• Reconcile payroll and benefits accounts with the general ledger.
• Assist with financial reporting, annual audits, and compliance with Generally Accepted Accounting Principles (GAAP) and internal controls.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or a related field, with two or more years of relevant experience; or four or more years of relevant experience in lieu of a degree.
• Experience in HR administration, payroll, employee benefits, and/or accounting; nonprofit or educational experience preferred.
• Working knowledge of payroll practices, benefits administration, accounting principles, and GAAP.
• Familiarity with employment regulations and confidential employee recordkeeping.
• Strong organizational, communication, analytical, and problem-solving skills.
• Exceptional attention to detail, discretion, and ability to manage competing priorities.
• Proficiency in Microsoft Office, especially Excel; experience with HR, payroll, and accounting systems preferred.

What We Offer

IWA offers a competitive salary commensurate with qualifications and experience, along with medical, dental, vision, a 403(b) savings plan, and vacation. Additional benefits include four-day workweeks during the summer and two weeks off at Christmas.

Thank you for your interest in Incarnate Word Academy and our mission to educate and empower young women.

Incarnate Word Academy is an Equal Opportunity Employer.