Budget Analyst-Workforce Management
University Of The, Inc.arnate Word
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Benefits offered by this job
Job summary
University of the Incarnate Word in San Antonio, Texas, is seeking a Budget Analyst for Workforce Management. The role focuses on planning, monitoring, and overseeing the workforce budget, including salaries, benefits, and related expenditures.
Collaboration with Finance, HR, and department leadership is essential to align staffing with institutional financial goals. The position reports to the Assistant Vice President of Budget, Financial Planning & Analysis, with a comprehensive benefits
Qualifications
- Bachelor’s Degree in Accounting, Finance, or relevant field.
- Three (3) years of professional financial and/or budgetary experience working with complex systems.
- Higher education complex budgetary experience (preferred).
- Experience in Banner ERP system.
Responsibilities
- Assist in developing, maintaining, and analyzing complex financial models, forecasts, and reports to support university-wide financial planning, budgeting, and strategic decision-making.
- Prepare financial projections and data-driven recommendations focusing on workforce reporting, vacancy analysis, and personnel expense forecasts.
- Maintain accurate position-level budget records and reconcile approved positions, incumbent information, compensation, and funding sources with HR and financial systems.
- Develop and maintain salary and benefit projections, incorporating vacancies, new hires, terminations, and staffing changes.
- Evaluate the financial impact of new positions, replacements, reclassifications, and compensation adjustments to ensure alignment with budgets.
- Coordinate annual budget process with deans, vice presidents, and departments.
Skills
Education
Tools
Job description
N/A.
Position Information
Position Title
Position Title Budget Analyst-Workforce Management
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Budget Analyst–Workforce Management is responsible for supporting the planning, monitoring, and financial oversight of the University’s workforce budget, including salaries/wages, benefits, and position-related expenditures. This role partners with Finance, Human Resources, and departmental leadership to ensure accurate position budgeting, workforce forecasting, and alignment of staffing resources with institutional financial objectives. The Budget Analyst-Workforce Management reports to the Asst. VP of Budget, Financial Planning & Analysis.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name
Job Duty Name Financial Planning and Analysis
Description of Job Duties
- Assist in developing, maintaining, and analyzing complex financial models, forecasts, and reports to support university-wide financial planning, budgeting, and strategic decision-making.
- Prepare financial projections and data-driven recommendations to support institutional priorities. This requires a heavy focus on workforce reporting, to include vacancy analysis, and personnel expense forecasts.
- Maintain accurate position-level budget records and reconcile approved positions, incumbent information, compensation, and funding sources with HR and financial systems.
- Develop and maintain salary and benefit projections, incorporating vacancies, new hires, terminations, compensation adjustments, and anticipated staffing changes.
- Evaluate the financial impact of new positions, replacements, reclassifications, and compensation adjustments to ensure alignment with approved budgets and institutional priorities.
- Perform other duties as assigned.
Job Duty Name
Job Duty Name Annual Budget Development and Management
Description of Job Duties
- Coordinate the annual budget process by compiling, reviewing, and analyzing budget proposals submitted by deans, vice presidents, and departments.
- Ensure accuracy, completeness, and alignment with institutional financial objectives while meeting established budget timelines.
- Monitor and reconcile personnel budgets, including salaries, benefits, vacancies, and position funding allocations.
Job Duty Name
Job Duty Name Budget Monitoring and Variance Analysis
Description of Job Duties
- Monitor university expenditures, and departmental budgets through monthly variance analyses, budget-to-actual comparisons, and financial reporting.
- Identify significant variances and investigate discrepancies.
- Recommend corrective actions, and communicate findings to the Asst. VP of Budget, FP&A.
Job Duty Name
Job Duty Name Financial Reporting and Budget Systems
Description of Job Duties
- Develop and maintain financial reports, spreadsheets, pivot tables, and budget tracking tools to support financial oversight and forecasting.
- Utilize the university’s Banner ERP system to process budget adjustments, validate financial transactions, reconcile accounts, and maintain accurate budgetary records.
- Update and monitor positions and budget salaries in Banner.
- Assist in Salary Planner and prepare employment contracts and letters.
- Identify opportunities to streamline position budgeting, workforce reporting, and reconciliation processes through standardized procedures and improved data management.
Job Duty Name
Job Duty Name Departmental Support and Collaboration
Description of Job Duties
- Partner with university leadership, academic departments, and administrative teams to provide budget guidance, resolve financial and personnel-related discrepancies.
- Ensure compliance with established budget policies.
- Assist with budget training, special projects, and process improvements to strengthen financial accountability and operational efficiency.
Qualifications
Knowledge Skills and Abilities
- Strong skills in Microsoft Outlook and Word; highly proficient in Microsoft Excel to include pivot tables, VLOOKUP , and formulating spreadsheets, charts and graphs.
- Strong skills in workforce planning and projections to include position management & forecasting.
- Strong proficiency with analytical tools; excellent critical thinking skills.
- Excellent written and verbal communication skills.
- Ability to maintain strict confidentiality.
- Ability to work both independently and as part of a team.
- Excellent time management skills and the ability to prioritize assignments with attention to detail.
- Ability to effectively troubleshoot errors or exceptions.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Required Education
Bachelor’s Degree in Accounting, Finance, or relevant field.
Required Work Experience
Three (3) years of professional financial and/or budgetary experience working with complex systems.
Preferred Qualifications
- Bachelor’s Degree in Accounting, Finance, or equivalent.
- Higher education complex budgetary experience.
- Experience in Banner.
Required Certifications, Licenses or Registrations
N/A.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed, especially during peak periods, to meet departmental goals.
Physical Demands
Ability to regularly move about campus to attend meetings on campus.
Posting Number
Posting Number AS2335PO
Number of Vacancies
Number of Vacancies 1
Job Type
Job Type Full Time
Job Category
Job Category Administrator (exempt)
Desired Start Date
Desired Start Date 12/01/2026
Position End Date (if temporary)
Reports to
Reports to Assistant Vice President of Budget & Financial Planning
Salary $63,000 Annualized
Open Date
Open Date 10/27/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Other Document
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
- Indeed
- WorkplaceDiversity.com
- HispanicDiversity.com
- BlackJobCenter.com
- WomensJobCenter.com
- VeteransConnect.com
- Personal Referral
- Employee Referral
- Other
- If you selected other, please tell us where?
(Open Ended Question)
- * Do you have at least a Bachelor’s Degree in Accounting, Finance, or relevant field?
- No
- Yes
- * How many years of professional financial and/or budgetary experience do you have working with complex systems?
- Less than 3 years
- 3 years
- 4 years
- 5 years
- 6 or more years
- * List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.
(Open Ended Question)
- * Describe your experience with workforce planning and projections to include position management and forecasting.
(Open Ended Question)
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