Accounts Payable/Receivable Admin (Hybrid)

Saint Mary's Press; Winona (MN); Hybrid; USD 42,000 - 63,000; Full time

Job summary

Saint Mary's Press seeks an Accounts Payable/Accounts Receivable Administrator to support our financial operations. This hybrid role requires on-site presence in Winona, Minnesota 2-3 days per week, with remote work on other days.

You will maintain records, process payments, and assist the Accounting Manager and CFO as needed. The ideal candidate has an associate degree in a related field and at least three years of accounting experience, with proficiency in Microsoft Office and familiarity with

Qualifications

• Associate degree in accounting, finance, business administration, or related field.
• Minimum of three years of accounting experience, AP/AR preferred.
• Ability to work at the Winona, Minnesota office 2-3 days per week.
• Proficiency in Microsoft Office; familiarity with Dynamics 365 is a plus.

Responsibilities

• Perform accounts payable, royalty payments, ACH, checks, and AR refunds.
• Process payroll accurately within deadlines.
• Record and reconcile customer payments, deposits, and petty cash.
• Maintain fixed asset records and corporate credit card logs.
• Monitor receivables, follow up on past-due accounts, and handle inquiries.
• Review credit applications for new accounts and manage collections when needed.
• Assist with audits and provide administrative support to finance team.

Skills

Attention to detail

Willingness to learn

Education

Associate degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Office

Microsoft Dynamics 365

Job description

Saint Mary's Press embodies the forward-thinking mission of the Institute of the Brothers of Christian Schools. We are a nonprofit organization dedicated to empowering the next generation, creating opportunities that drive holistic human and spiritual growth. Our commitment is to young people, providing cutting-edge research and publishing initiatives that inspire their full potential while supporting the educators and mentors who guide them on their journey to becoming well-rounded individuals.

We are seeking a motivated, dependable, and positive individual to join our team as an Accounts Payable/Accounts Receivable Administrator. The ideal candidate is someone with a strong attention to detail, a willingness to learn, and a friendly, can-do personality who enjoys working with others. This is a hybrid position requiring an on-site presence at our Winona, Minnesota office 2-3 days per week, with the flexibility to work remotely on other days. The anticipated start date for this position is January 2027.

Key Responsibilities

Perform accounting and administrative functions accurately, efficiently, and in a timely manner to support the organization’s financial operations. Maintain accurate financial records, ensure proper documentation, communicate effectively with customers, vendors, and internal staff, and provide support to the Accounting Manager, CFO, and other departments as needed.

Accounts Payable, Payroll & Cash Management

• Process accounts payable, royalty payments, ACH transactions, checks, and accounts receivable refunds.
• Process payroll accurately and within established deadlines.
• Record and reconcile customer payments, deposits, and petty cash transactions.
• Maintain fixed asset documentation and corporate credit card records.

Accounts Receivable, Billing & Customer Relations

• Monitor outstanding receivables and proactively follow up on past-due accounts through phone calls, emails, and collection notices.
• Research and resolve billing discrepancies, including underpayments, overpayments, and account balance inquiries.
• Respond to customer requests regarding invoices, statements, account updates, and payment processing.
• Issue invoice copies and process customer payments accurately and efficiently.

Order Release & Credit Management

• Review and release pending orders in accordance with established credit and payment requirements.
• Coordinate customer payments prior to shipment when necessary.
• Monitor customer credit balances and facilitate refunds as appropriate.
• Review and approve finance charge waiver requests in accordance with established guidelines.

Financial Reporting, Compliance & Collections

• Prepare and distribute monthly aged accounts receivable reports, including detailed account status updates.
• Maintain customer tax exemption certificates in Avalara and provide backup support for tax compliance activities.
• Manage accounts referred to State Recovery Systems, Inc., including submitting accounts for collection and monitoring collection progress.

Credit Applications & Account Review

• Review credit applications for new retail and bookstore accounts.
• Obtain and evaluate bank and vendor credit references to support customer credit assessments.

Audit & Administrative Support

• Research financial transactions and compile supporting documentation for accounting and audit purposes.
• Assist with annual audit preparation and maintain accurate financial records.
• Coordinate incoming mail distribution and complete additional accounting and administrative tasks as needed.

Team Collaboration & Operational Support

• Collaborate with Financial Services colleagues to support daily accounting operations and departmental objectives.
• Provide accounting and administrative support to other departments as directed by the Accounting Manager and/or CFO.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of three years of relevant accounting experience, preferably in accounts payable and accounts receivable.
• Ability to work at Winona, Minnesota office 2-3 days per week
• Proficiency in Microsoft Office applications
• Experience with Microsoft Dynamics 365 preferred.

We recruit, develop, and retain talented people from diverse communities and foster a culture of equity and inclusion within our organization. We welcome and encourage applicants of all backgrounds and identities, and employment is based on personal capabilities and qualifications without discrimination because of race, color, creed, religion, gender, sexual orientation, genetic predisposition, age, national origin, disability, or any other protected class or characteristic as established by law. As an equal opportunity employer, we recognize that our strength lies in our people and in our common commitment to serving the needs of young people and those who care for them.