Accounting Assistant

Illinois Wesleyan University; Bloomington (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Illinois Wesleyan University is seeking a full-time, on-campus accounting professional in the Business Office to manage cashiering, payroll, and accounts payable. The role ensures accurate documentation, daily reconciliations, and responsive service to students, families, and staff.

Responsibilities include journal entries, bank reconciliations, and invoice processing in the ERP system, along with supporting year-end audits. IWU offers generous benefits and tuition programs.

Qualifications

• Bachelor's degree in Business, Accounting and Finance required.
• Minimum of one year of related business office experience required.

Responsibilities

• Prepare monthly journal entries and reconcile general ledger accounts.
• Balance cashier reports daily and prepare bank deposits; ensure proper posting.
• Assist student accounts, answer inquiries, and support delinquent account holds.
• Enter and verify invoices in ERP; process payments and bank checks.
• Process student payroll via Banner and assist with timecards and direct deposits.

Education

Bachelor's degree in Business, Accounting and Finance

Tools

ERP system

Argos

Banner

Job description

This position processes all cashiering activities for the University ensuring thattransactions are properly documented and recorded. The position reconciles cash balances,performs and monitors bank deposits, gathers and organizes financial data for periodicaudits, assists with bank reconciliations and other accounting projects in the BusinessOffice, as needed. This position processes student payroll, provides assistance withstudent accounts billing, reconciliation, and provides customer service to students,families and employees. Serve as backup to employee payroll and accounts payable whennecessary. This is a full-time, 12 month, on-campus position. Generous benefits include health, retirement, considerable time off, and access tomultiple tuition programs for employees and dependents.

Responsibilities

• General accounting functions; prepare monthly journal entries for various classes of transactions, including creditcards, Titan Print & Mail, department initiated transfers, bank transfer entries,and other journal entries as assigned; reconciliation of assigned general ledger accounts;assist with year end financial audit; responsible for Sodexo departmental paymentsand outstanding invoices; keep track of construction project invoices; verify generalledger accounting codes; provide administrative assistance for invoice coding andrecord retention; prepare bank reconciliations for assigned bank accounts
• Cashier and customer service; manage transactions involving payment forms of cash, check and credit cards; balancedaily to cashier reports and prepare bank deposits; audit the cash reports for properposting in the general ledger; responsible for journal entries for Transact onlinestudent account payments; manage Business Office window as first line of contact;coordinate with other departments to resolve issues for students/families as easilyas possible
• Student Accounts; answering student/family inquiries over phone, email and at the Business Office window;assist in clearing tuition accounts for registrations and placing holds on delinquentaccounts; serve as backup to Staff Accountant; assist with outstanding check monitoringmonthly and prepares State of IL Stale Check reporting annually
• Accounts Payable and backup; enter invoices/non-invoices into the ERP system; review all documentation for non-invoicesto ensure reimbursement meets IWU guidelines; review invoice in Argos Edit to ensureaccuracy; run process to get requests to check printing stage; call bank with controltotals
• Student Payroll and backup; contact/train employees and supervisors about timely processing to avoid manual entries;run Banner process to pull in student timecard, print checks and run direct depositprocess

Requirements

• Bachelor's degree in Business, Accounting and Finance required; prior experience inbanking or higher education business office may substitute for required education
• Minimum of one year of related business office experience required

The final candidate will pass a pre-employment background investigation.

An overview of IWU benefits can be found here . Illinois Wesleyan University does not sponsor work visas at the time of hire oranytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorizationthroughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints; details at https://www.iwu.edu/about/non-discrimination.html .