Business Office Assistant

Divine Word College; Iowa (LA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health and dental insurance

403(b) retirement plan with employer match

Paid holidays and vacation

Tuition exchange programs

Job summary

Divine Word College is seeking a detail-oriented Business Office Assistant to support financial and administrative operations. This full-time role includes processing accounting transactions, payroll management, and general office duties.

The ideal candidate will have significant organizational skills, accounting experience, and proficiency in Microsoft Office. The position offers health insurance, retirement plan options, and generous vacation time.

Qualifications

• Accounting or bookkeeping experience required.
• Excellent verbal and written communication skills.
• Ability to lift up to 25 pounds.

Responsibilities

• Process accounting transactions according to policies.
• Handle payroll and tax transfers accurately.
• Manage Business Office mail and operations.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

High school diploma

Associate degree or some college in accounting or business

Tools

Computerized accounting systems

Standard office equipment

Job description

Divine Word College is seeking a detail‑oriented, dependable, and highly organized Business Office Assistant to join our team. This full‑time, non‑exempt position plays an essential role in supporting the financial, payroll, and administrative operations of the College. The successful candidate will uphold confidentiality, accuracy, and professionalism while contributing to the smooth functioning of our campus community.

Key Responsibilities

• Process accounting transactions in accordance with college policies and accepted accounting practices.
• Set up new vendors, verify and process accounts payable, issue payments, and post transactions.
• Manage student billing, accounts receivable, cash receipts, bank deposits, and monthly reconciliations.
• Process internal and external invoices and maintain accurate accounts receivable records.
• Prepare documentation and work papers for the annual audit.

Payroll & Employee Support

• Process payroll and submit data by required deadlines.
• Handle tax transfers, wage reconciliations, garnishments, and similar payroll‑related transactions.
• Set up new employees in the payroll system and train them on timekeeping procedures.
• Maintain personnel records and track FMLA, vacation/PTO, and flex spending accounts.
• Prepare and submit monthly reimbursements and required wage documentation to the Province.

Administrative & Office Support

• Provide receptionist coverage as needed.
• Manage Business Office mail and support general office operations.
• Prepare cash receipts, count petty cash boxes, and assist with daily office functions.
• Assist community members and perform other duties as assigned by the Controller.

Qualifications

• High school diploma required; associate degree or some college in accounting or business preferred.
• Accounting or bookkeeping experience required.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel) and computerized accounting systems.
• Ability to operate standard office equipment.
• Ability to lift up to 25 pounds.

Benefits

• Health and dental insurance through Blue Cross Blue Shield of Iowa, with multiple plan options
• Health Savings Account (HSA) option with HDHP plan
• 403(b) retirement plan through TIAA with employer match up to 6% of base salary
• Life insurance and long‑term disability insurance
• 9 paid holidays, generous vacation accrual, and 6 PTO/personal days per year
• Flexible Spending Accounts (medical and dependent care)
• Tuition exchange programs through CIC-TEP and CCCTE for employees and eligible family members
• Complimentary daily meal in the College dining room

Working Conditions & Salary

• Work is performed in a standard office environment.
• Limited physical risks and moderate physical effort.
• Salary range: $50,000–$55,000

Divine Word College is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, age, or any other characteristic protected by law.