Advancement & Marketing Administrative Assistant

Iwacc; Corpus Christi (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Iwacc is looking for an Advancement & Marketing Administrative Assistant in Corpus Christi, Texas. The role involves facilitating office operations and supporting various departments with day-to-day tasks, including responding to inquiries, coordinating events, and maintaining organized workflows.

The ideal candidate will need to have strong interpersonal skills and proficiency in Microsoft Office and Google Workspace. Experience in an administrative role is preferred. This is an excellent opportunity to make a meaningful impact in a supportive team environment.

Qualifications

• Excellent knowledge of Microsoft Office and Google Workspace.
• Good command of English both oral and written.
• Excellent organizational skills and attention to detail.

Responsibilities

• Respond to inquiries and set up tours and interviews for new families.
• Provide support to advancement, enrollment, alumni, and marketing personnel.
• Help plan, coordinate, and execute events.

Skills

Microsoft Office

Google Workspace

English Communication

Interpersonal Skills

Organizational Skills

Customer Service

Education

Some college

Degree preferred

Job description

Advancement & Marketing Administrative Assistant

Supervisor: Executive Director of Advancement and Marketing

Summary

The Advancement and Marketing Administrative Assistant facilitates the efficient operation of the Advancement, Marketing, Enrollment & Alumni operations of Incarnate Word Academy by providing help and support with day-to-day tasks; answer inquiries and coordinate new family tours and applicant interviews, ensuring the office is organized and tasks are completed. The ideal candidate will possess strong interpersonal and organizational skills, a technical aptitude, business process acumen, attention to detail and sound project management skills.

Duties/Responsibilities

• Respond to inquiries and set up tours and interviews for new families
• Provide support to advancement, enrollment, alumni, and marketing personnel
• Welcome visitors to the building
• Generate documents, letters, and written correspondence
• Proofread information, review for deficiencies or errors
• Retrieve, update, maintain information in databases and electronic files
• Assist with special projects that require large amounts of coordination
• Answer and transfer phone calls
• Communicate and coordinate with stakeholders
• Respond to and resolve administrative inquiries and questions
• Inventory and maintain office supplies; operate, and coordinate maintenance of office equipment
• Help plan, coordinate, and execute events
• Pick up campus mail and deliveries; run errands
• Inventory and maintain all promotional and event materials
• Organize and maintain materials and supplies in storage rooms
• Take notes during meetings
• Help schedule meetings between teams and departments
• Assist with other tasks as needed

Required Skills/Abilities

• Excellent knowledge of Microsoft Office and Google Workspace
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Ability to quickly shift from one project to another, and maintain accuracy

Education and Experience

• Some college. Degree preferred.
• One to three years of experience in an administrative role.