Assistant Director, Equipment Operations and Brand Management

Hampton University; Hampton (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Hampton University in Virginia seeks an Assistant Director Equipment Operations and Brand Management to support teams with inventory, laundry and equipment services under the supervision of senior staff.

The role involves coordinating purchases, receiving, shipping, and communication with coaches and students, while maintaining inventory systems and adhering to NCAA rules and budget guidelines.

Qualifications

• High school diploma or equivalency.
• Prior experience working in Division 1 Collegiate Athletic Equipment Room.
• Prior experience with inventory management software.
• Basic knowledge of laundry procedures and stain removal.
• Basic knowledge of NCAA rules and regulations.
• Knowledge of athletic equipment room operations and records maintenance.
• Ability to work evenings and weekends.
• Organized, detailed, a self-starter, and able to work independently.
• Proficient in Microsoft applications.

Responsibilities

• Assist in the management of cleaning and collection of athletic apparel and equipment for the teams assigned to this position.
• Ensure the distribution of practice and game apparel and that equipment is cleaned and returned to appropriate coaches and student-athletes with attention to stain removal and uniform and equipment repair.
• Full preparation of apparel/equipment issue for each assigned team of season start up; contact coaching staff to determine equipment to be issued and schedule issue date.
• Maintain up-to-date inventory systems, store inventory properly, and dispose of outdated inventory according to compliance standards.
• Follow unusable apparel procedures for surplus and discard; work with coaching staff to encourage disposal of outdated inventory.
• Assist the Director with yearly inventory, external and internal communication, invoicing and billing; tracks inventory using Front Rush and Excel databases.
• Assist with purchasing, receiving and shipping, laundry services, equipment room storage and inventory, issuance, repair, and maintenance of equipment apparel and machinery; notify coaches of issues.
• Research and make recommendations regarding purchases, equipment repairs and transportation while adhering to budget and purchasing guidelines.
• Work with vendors and internal clients to resolve issues regarding equipment.
• Order equipment in a timely schedule to ensure availability for practice and competition.
• Coordinate logistics and transportation of equipment and supplies to all games and practices.
• Oversee training and evaluation of student managers, graduate assistants and part-time employees, as applicable.
• Position requires weekend and holiday hours; overtime as needed.

Job description

Description

Under the supervision of the Assistant Athletic Director EquipmentOperations and Brand Management and the Director EquipmentOperations and Brand Management, the Assistant Director EquipmentOperations and Brand Management provides support for assignedsports. The Assistant Director communicates daily with HeadCoaches, coaching staff, student athletes, trainers, AthleticAdministration, and vendors. S/he will advise coaching staff,student athletes and trainers of equipment and services available.S/he will manage inventory, place orders and receive inventory,provide laundry service, and perform other tasks as assigned.

Examples of Duties

• Assist in the management of cleaning and collection of athleticapparel and equipment for the teams assigned to this position.
• Ensure the distribution of practice and game apparel and thatequipment is cleaned and returned to appropriate coaches andstudent-athletes with attention to adequate stain removal anduniform and equipment repair.
• Full preparation of apparel/equipment issue for each assignedteam of season start up. Contact coaching staff to determineequipment to be issued and schedule issue date.
• Maintain up-to-date inventory systems, store inventoryproperly, and dispose of outdated inventory according to compliancestandards.
• Follow unusable apparel procedures for surplus and discard.Work with the coaching staff to encourage disposal of outdatedinventory.
• Assist the Director with yearly inventory, external andinternal communication, invoicing and billing. Tracks inventoryusing Front Rush and Excel databases keeping data entries up todate.
• Assist with purchasing, receiving and shipping, laundryservices, equipment room storage and inventory, issuance, repair,and maintenance of equipment apparel and machinery. Notify coachesin a timely manner of all issues pertaining to these areas.
• Research and make recommendations and/or decisions regardingpurchases, equipment repairs and transportation of equipment whileadhering to budget and purchasing guidelines.
• Work with vendors and internal clients to resolve any issuesregarding equipment.
• Order equipment in a timely schedule to ensure that allequipment is ready for use for practice and competition.
• Maintain appropriate documentation on all bids, approvals andother correspondence relating to purchasing inventory.
• Coordinate logistics and transportation of equipment andsupplies to all regular and post-season games and practices bothin-state and out of the state.
• Oversee the training, work performance and evaluation ofstudent managers, graduate assistants and part-time employees, asapplicable.
• Required to work overtime as needed for practices and regularand post-season games.
• Position requires weekend and holiday hours.
• Other duties as assigned.

Typical Qualifications

• High school diploma or equivalency
• Prior experience working in Division 1 Collegiate AthleticEquipment Room.
• Prior experience with inventory management software.
• Basic knowledge of laundry procedures and stain removal.
• Basic knowledge of NCAA rules and regulations.
• Knowledge of athletic equipment room operations and recordsmaintenance.
• Ability to work evenings and weekends.
• Organized, detailed, a self-starter, and able to workindependently.
• Proficient in Microsoft applications.

Preferred Qualifications

• Athletic Equipment Managers Association certification orcertifiable within one year.
• Prior experience with Front Rush or ARMS inventorysoftware
• Prior experience with Nike, adidas, or UnderArmour.

Supplemental Information

• Valid Driver’s License.
• AEMA Certified equipment Manager or certified within 2 years ofhire.