Assistant Director, Equipment Operations

Inside Higher Ed; Philadelphia (Philadelphia County); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending Accounts

Tuition assistance

Retirement plans

Substantial paid time off

Long-Term Care Insurance

Wellness and Work-Life Resources

Professional development resources

Access to university resources

Discounts and special services

Flexible Work Hours

Home Ownership Services

Adoption Assistance

Job summary

An esteemed educational institution is seeking an Assistant Director for Equipment Operations to organize and supervise NCAA sports equipment. This role requires oversight of equipment operations, budget management, and compliance with NCAA standards. The ideal candidate has experience in college athletics, strong organizational skills, and the ability to manage multiple tasks effectively. Competitive salary of $50,000 annually with excellent benefits included.

Qualifications

• 5 to 7 years of experience or equivalent combination of education and experience required.
• 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Ability to work evenings, weekends, and holidays as required.
• Able to receive AEMA Certification within 12 months of hire.

Responsibilities

• Responsible for the budget process and procurement for apparel and equipment.
• Manage and supervise temporary staffing in the equipment room.
• Assist coaching staff with design and selection of uniforms.
• Maintain an electronic inventory program in accordance with NCAA guidelines.

Skills

Excellent customer service skills

Strong organizational skills

Knowledge of NCAA regulations

Ability to lift 25 lbs or more

Education

Bachelor's Degree

High School graduate or GE Degree

Tools

Nike and Penn Purchasing software

Job description

Assistant Director, Equipment Operations

University of Pennsylvania, Division of Recreation & Intercollegiate Athletics, Philadelphia, Pennsylvania.

Job Description Summary

Under the direction of the Director of Equipment this position is responsible for the organization, and supervision of select NCAA Division I sports. The role requires knowledge of NCAA rules and regulations, NOCSAE, and OSHA safety standards. Responsibilities include, but are not limited to oversight of select equipment room operations, purchasing, fitting, inventory/auditing, supervision of temporary and work‑study staffing, laundry/maintenance, and staffing for one equipment facility; developing and maintaining positive relationships with coaches, student‑athletes, and equipment apparel vendors in the selection and fitting of equipment, including the review and adherence to equipment and apparel agreements.

Job Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on‑campus visits and information sessions are held, and orders are received within contracted terms.
• Assist in receiving packages for teams supported by equipment operations and coordinate drop‑off times with several parcel services. Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products. Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temporary staff and several work‑study employees in assigned equipment room.
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies. Work with coaches and administrative staff to devlop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Qualifications

• High School graduate or GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Bachelor's Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations is a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike and Penn Purchasing software.
• Ability to work evenings, weekends, and holidays as required.
• Ability to lift 25 lbs or more.
• Able to receive AEMA Certification within 12 months of hire.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Pay Range

Salary: $50,000.00 - $50,000.00 Annual Rate.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition: Tuition assistance for eligible employees, their spouses, and dependent children.
• Retirement: Basic, Matching, and Supplemental retirement plans with multiple investment options.
• Time Away from Work: Substantial paid time off during the year.
• Long‑Term Care Insurance: Coverage for employees and eligible family members.
• Wellness and Work‑Life Resources: Programs to support health, well‑being, and work‑life balance.
• Professional and Personal Development: Resources for career advancement.
• University Resources: Access to libraries, athletic facilities, cultural and recreational activities.
• Discounts and Special Services: Free or discounted admission to arts, entertainment, transportation, and more.
• Flexible Work Hours: Options for non‑traditional work schedules.
• Home Ownership Services: Forgivable loans for eligible employees in West Philadelphia.
• Adoption Assistance: Reimbursement for qualified expenses related to adoption of an eligible child.

Application Link

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Hollenbach-Center/Assistant-Director--Equipment-Operations_JR00114363