Temporary Equipment Room Coordinator

Deerfield Academy; Deerfield (MA); On-site; USD 28,000 - 30,000; Full time

Job summary

Deerfield Academy seeks an Equipment Room Coordinator to support the athletic department. Reporting to the Sports Information Director, you will oversee equipment and apparel for all interscholastic teams, ensuring timely distribution and return of items.

This is a temporary, non-benefitted role through January 2027 with 40+ hours weekly. The position requires strong customer service, organizational skills and familiarity with team sports.

Qualifications

• 12th Grade or equivalent; Associate's Degree preferred.
• Customer service experience in athletics preferred.
• Strong interpersonal and communication skills.

Responsibilities

• Maintain equipment and uniforms for teams to ensure availability for practice and games.
• Assist the Sports Information Director to maintain the electronic inventory.
• Work with the athletic office to ensure understanding of game and practice times, schedules and locations.
• Communicate directly with coaches regarding game-day operations including distribution/return of uniforms, equipment, and other team-specific requests.
• Assist coaches in assigning uniform numbers and report rosters to the Sports Information Director in a timely manner.
• Collaborate and communicate with Equipment room team regarding inventory need and rotation of equipment.
• Establish a schedule for all teams to return equipment in a timely manner and issue student accountability points (APs) accordingly.
• Responsible for all team uniform laundering, including communicating delivery and pick up schedules directly with vendors.
• Fold, hang and store team uniforms and equipment to maintain the cleanliness and organization of the equipment room area.
• Other duties as assigned

Skills

Customer service

Interpersonal skills

Organizational skills

Teamwork

Attention to detail

Evening & weekend availability

Independence

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Reporting to the Sports Information Director, and working with the athletic department staff to ensure the smooth operation of the equipment room, and the campus community as a whole with friendly, reliable and excellent service. The Equipment Room Coordinator plays a critical role in the oversight of the operations associated with the equipment and apparel needs for all interscholastic athletic teams. This is a temporary, non-benefitted position that is expected to last until January 2027. 40+ hours per week, flexibility and some weekend work required. Hourly rate is $20-$22/hour commensurate with experience.

Primary Duties And Responsibilities

• Maintain equipment and uniforms for teams to ensure availability for practice and games
• Assist the Sports Information Director to maintain the electronic inventory
• Work with the athletic office to ensure understanding of game and practice times, schedules and locations.
• Communicate directly with coaches regarding game-day operations including distribution/return of uniforms, equipment, and other team-specific requests
• Assist coaches in assigning uniform numbers and report rosters to the Sports Information Director in a timely manner.
• Collaborate and communicate with Equipment room team regarding inventory need and rotation of equipment
• Establish a schedule for all teams to return equipment in a timely manner and issue student accountability points (APs) accordingly.
• Responsible for all team uniform laundering, including communicating delivery and pick up schedules directly with vendors.
• Fold, hang and store team uniforms and equipment to maintain the cleanliness and organization of the equipment room area.
• Other duties as assigned

Job Specifications

• 12th Grade or equivalent, Associate's Degree preferred
• Customer service experience and experience with team athletics and knowledge of team sports is preferred
• Excellent interpersonal skills
• Strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Evening and weekend work required
• Microsoft and Google Suite experience is required

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.