Assistant Director of Equipment Operations

Inside Higher Ed; Philadelphia (Philadelphia County); On-site; USD 50,000 - 51,975; Full time

Benefits offered by this job

Health and life insurance

Tuition assistance

Generous retirement plans

Professional development resources

Job summary

A higher education institution is seeking an Assistant Director of Equipment Operations to lead athletic equipment operations for NCAA Division I sports. Responsibilities include managing budgets, procurement, and compliance with NCAA rules. Candidates should have experience in sports department operations and strong organizational skills. The position is based in Philadelphia with an annual salary of $50,000.00 to $51,975.00.

Qualifications

• 5–7 years of experience in equipment operations required.
• Experience in college athletics or professional sports preferred.
• Must obtain AEMA certification within 12 months of hire.

Responsibilities

• Oversee budget process and equipment procurement.
• Manage inventory program for equipment tracking.
• Supervise temporary staff and student employees.

Skills

Customer service

Organizational skills

Knowledge of NCAA regulations

Ability to lift 25 lbs

Education

High school graduate or GED

Bachelor's degree

Tools

Nike purchasing software

Penn purchasing software

Job description

Assistant Director of Equipment Operations

Inside Higher Ed is seeking an Assistant Director of Equipment Operations to lead athletic equipment operations for select NCAA Division I sports. The candidate will work under the Director of Equipment to manage budgets, procurement, inventory, staffing, and vendor relationships while ensuring compliance with NCAA rules, NOCSAE, and OSHA standards.

Responsibilities

• Oversee the budget process, procurement, and branding for apparel, game equipment, and facility equipment for selected sports.
• Coordinate with the Director of Equipment to meet annual ordering windows, host campus visits, and ensure orders are received within contracted terms.
• Manage package reception, local delivery, and pick‑up for team embellishment, repairs, and mail services (UPS, FedEx, etc.).
• Maintain a comprehensive electronic inventory program (e.g., Front Rush) to track distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines.
• Track replacement costs, useful life cycle, and recommended replacement year for all equipment needs within assigned sports.
• Supervise temporary staff and work‑study employees in the Franklin Field Team Operations Equipment Room.
• Assist coaching staff with uniform design and selection of branded apparel, ensuring compliance with branding policies and replacement policies.
• Perform other duties and responsibilities as assigned.

Qualifications

• High school graduate or GED and 5–7 years of experience (or equivalent education and experience) required.
• Bachelor’s degree plus 2–3 years of work experience preferred.
• Experience in college athletics or professional sports department preferred.
• Knowledge of NCAA regulations is a plus.
• Excellent customer service and strong organizational skills.
• Knowledge of Nike and Penn purchasing software.
• Ability to work evenings, weekends, and holidays as required.
• Ability to lift 25 lbs or more.
• Must receive AEMA certification within 12 months of hire.

Application Requirements

• Cover letter and resume/CV required.

Job Location

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Salary

$50,000.00 – $51,975.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

Background Check Policy

Background checks may be required after a conditional job offer is made.

Benefits

• Health, life, flexible spending accounts, and comprehensive medical benefits.
• Tuition assistance for employees and families.
• Generous retirement plans.
• Penn offers time off, long‑term care insurance, wellness resources, professional development, and a range of university resources.
• Flexible work hours and additional employee benefits such as discounts on services and Penn home‑ownership assistance.