Assistant Controller

The-Chimes,-Inc.; Baltimore (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

The-Chimes, Inc. is seeking a skilled Accountant to support budgeting, analysis, and GAAP-compliant financial reporting. You will work closely with the Controller and CFO, preparing schedules and documentation to assist month-end close.

The role includes managing accounts receivable and payable, ensuring timely invoicing, reconciling the general ledger, and supporting audit activities for the agency and subsidiaries.

Qualifications

• Bachelor's degree in Accounting or related field.
• 3 years of progressively responsible experience in bookkeeping, accounting, administration and management.
• Experience with accounts receivable, bank reconciliation, and payroll tax filing.

Responsibilities

• Assist in budgets and analyses; provide documentation as requested by Controller.
• Assist Controller and CFO with income statement analysis.
• Distribute monthly financial statements to management when Controller is absent.
• Guide AR team: billing, AR reviews, ensure deadlines.
• Ensure AR current and GAAP-compliant.
• Oversee AP: GL and Fixed Asset coding, aging, 1099s, deadlines.
• Prepare audit documentation for AR/AP/client funds.
• Review payroll bank reconciliations monthly.
• Prepare and authorize payroll taxes and withholdings.
• File all tax paperwork; report policy breaches.
• Cost analysis of Vocational Services contract work.
• Reconcile GL accounts monthly/quarterly.
• Assist with bank correspondence and Fixed Asset sub-ledger.
• Coordinate with Development staff for fundraising reporting.
• Meet month-end and year-end deadlines; assist year-end audit.

Skills

Budgeting support

GAAP

Accounts receivable

Accounts payable

GL reconciliation

Payroll taxes

Audit prep

Bank reconciliation

Fixed asset tracking

Education

Bachelor's degree in Accounting or related field

Tools

Excel

Accounting software

Job description

PRIMARY JOB FUNCTION(S)

• Assists in the preparation of budgets and analysis, and provides supporting documentation as requested by the Controller and other senior staff.
• Assists Controller and Chief Financial Officer with analysis of income statements.
• Sends out monthly financial statements to management in the absence of the Controller.
• Provides guidance and assistance to the accounts receivable team: to include preparation of billing, review of accounts receivable, and confirmation that monthly deadlines are met.
• Certifies that accounts receivable are current and properly stated in accordance with Generally Accepted Accounting Principles (GAAP).
• Ensures that collection processes are enforced and maintained, coordinates with other departments on the collection of overdue accounts and maintains a record of collection efforts.
• Provides guidance and assistance to the accounts payable team: to include G/L and Fixed Asset coding for purchase invoices, review of aging statements and 1099s, and confirmation that monthly deadlines are met.
• Ensures completion and accuracy of all audit documentation for accounts receivable, accounts payable, and client funds.
• Reviews payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
• Prepares and authorizes payment for all payroll taxes and other payroll withholdings for Chimes and its subsidiaries.
• Files all tax paperwork as required by law.
• Reports to the Controller on breaches of Agency accounting policies and procedures, both within the Business Office, and in other areas involved with the collection of funds belonging to the Agency and people served.
• Performs cost analysis of Vocational Services contract work.
• Confirms or traces balances to and from supporting documentation for assigned accounts and prepares the appropriate schedules for review by the Controller and/or external auditor.
• Completes edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
• Reconciles General Ledger accounts for all companies on a monthly or quarterly basis.
• Assists with all bank interaction and correspondence as needed.
• Maintains the Fixed Asset sub-ledger and records monthly depreciation.
• Updates and records repetitive general journals monthly for Chimes and its subsidiaries.
• Sign and Date All Pages of this job description: _______________________________________________.
• Coordinates with the Development staff to ensure accurate reporting of fund raising events.
• Meets deadlines as required for month end and year end processing.
• Assists with and prepares needed documents for year-end audit.
• Ensures that the Agency policies and procedures are adhered to and that generally accepted accounting principles are followed.
• Assumes other duties, responsibilities and special projects as needed.

Secondary Function(s)

Requirements

Education

• Graduation from an accredited college or university with a Bachelor’s degree in
  Accounting, or related field

Experience

• 3 years of progressively responsible experience in bookkeeping, accounting, administration and management. Accounts receivable, bank reconciliation, and payroll tax filing experience required.
• 3 years of experience working with spreadsheets, automated ledgers and importing and exporting data using various software programs required.
• Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.