Assistant Controller

Chimes District of Columbia. in; Baltimore (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

Chimes District of Columbia is seeking an Assistant Controller (Finance) to assist with budgeting, analysis, and GAAP-compliant financial reporting. The role supports AR/AP management, payroll taxes, and month-end close for multiple entities, including bank reconciliations and fixed asset records.

The successful candidate will have a Bachelor's degree in Accounting and at least 3 years of progressive experience in accounting, bookkeeping, and financial administration, with strong attention to

Qualifications

• Bachelor's degree in Accounting or related field.
• 3 years of progressively responsible experience in bookkeeping, accounting, administration and management.
• Experience with accounts receivable, bank reconciliation, and payroll tax filing.
• Experience with spreadsheets and automated ledgers.
• Must have an acceptable driving record per Agency policy.

Responsibilities

• Assists in budgets and analysis with supporting documentation.
• Assists Controller and CFO with income statement analysis.
• Sends monthly financial statements to management in the Controller's absence.
• Guides accounts receivable: billing, aging review, deadlines.
• Certifies AR are current and GAAP-compliant.
• Manages collection efforts across departments and documents actions.
• Guides accounts payable: G/L, fixed assets, aging, 1099s.
• Ensures audit documentation for AR, AP, and client funds is complete.
• Reviews payroll bank reconciliations monthly for the organization.
• Prepares and authorizes payroll taxes and withholdings.
• Files tax paperwork as required by law.
• Reports policy breaches to Controller and senior staff.
• Performs cost analysis of contract work.
• Confirms balances with supporting docs and prepares schedules.
• Completes edit checks of journal entries and cash receipts.
• Reconciles General Ledger accounts monthly/quarterly.
• Assists with bank interaction and correspondence.
• Maintains Fixed Asset sub-ledger and monthly depreciation.
• Updates repetitive general journals monthly.
• Coordinates with Development staff on fundraising reporting.
• Meets month-end and year-end deadlines.
• Assists with year-end audit documents.
• Ensures adherence to Agency policies and GAAP.
• Performs other duties as needed.

Education

Bachelor's degree in Accounting, or related field

Job description

Assistant Controller (Finance)

PRIMARY JOB FUNCTION(S):

• Assists in the preparation of budgets and analysis, and provides supporting documentation as requested by the Controller and other senior staff.
• Assists Controller and Chief Financial Officer with analysis of income statements.
• Sends out monthly financial statements to management in the absence of the Controller.
• Provides guidance and assistance to the accounts receivable team: to include preparation of billing, review of accounts receivable, and confirmation that monthly deadlines are met.
• Certifies that accounts receivable are current and properly stated in accordance with Generally Accepted Accounting Principles (GAAP).
• Ensures that collection processes are enforced and maintained, coordinates with other departments on the collection of overdue accounts and maintains a record of collection efforts.
• Provides guidance and assistance to the accounts payable team: to include G/L and Fixed Asset coding for purchase invoices, review of aging statements and 1099s, and confirmation that monthly deadlines are met.
• Ensures completion and accuracy of all audit documentation for accounts receivable, accounts payable, and client funds.
• Reviews payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
• Prepares and authorizes payment for all payroll taxes and other payroll withholdings for Chimes and its subsidiaries.
• Files all tax paperwork as required by law.
• Reports to the Controller on breaches of Agency accounting policies and procedures, both within the Business Office, and in other areas involved with the collection of funds belonging to the Agency and people served.
• Performs cost analysis of Vocational Services contract work.
• Confirms or traces balances to and from supporting documentation for assigned accounts and prepares the appropriate schedules for review by the Controller and/or external auditor.
• Completes edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
• Reconciles General Ledger accounts for all companies on a monthly or quarterly basis.
• Assists with all bank interaction and correspondence as needed.
• Maintains the Fixed Asset sub-ledger and records monthly depreciation.
• Updates and records repetitive general journals monthly for Chimes and its subsidiaries.
• Sign and Date All Pages of this job description: _______________________________________________
• Coordinates with the Development staff to ensure accurate reporting of fund raising events.
• Meets deadlines as required for month end and year end processing.
• Assists with and prepares needed documents for year-end audit.
• Ensures that the Agency policies and procedures are adhered to and that generally accepted accounting principles are followed.
• Assumes other duties, responsibilities and special projects as needed.

SECONDARY FUNCTION(S):

REQUIREMENTS

EDUCATION

• Graduation from an accredited college or university with a Bachelor's degree in Accounting, or related field

EXPERIENCE

• 3 years of progressively responsible experience in bookkeeping, accounting, administration and management. Accounts receivable, bank reconciliation, and payroll tax filing experience required.
• 3 years of experience working with spreadsheets, automated ledgers and importing and exporting data using various software programs required.
• Must have an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience