Administrative Office Coordinator

Sevita; Jackson (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Sevita is seeking an Office Manager in Jackson, Ohio, to oversee payroll processing and various office management duties. This role requires strong communication skills and proficiency in MS Office.

Ideal candidates will have a minimum of two years of relevant experience and a high school diploma or GED. You will be responsible for managing payroll, processing accounts payable, and general office duties in a dynamic work environment.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate verbally and in writing with all levels of personnel.
• Experienced user with MS Office (Excel, Word, PowerPoint).

Responsibilities

• Process payroll and communicate discrepancies to the business center.
• Collect and review employee punch correction forms.
• Process accounts payable including invoice coding and submissions.

Skills

Communication skills

Office management

MS Office proficiency

Education

High School Diploma or GED

Two years of relevant college coursework

Job description

Essential Job Responsibilities

• Process payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual timesheets, obtain applicable supervisor approval as needed, submit approved documents to the Resource Center weekly
• Distribute Workforce Timekeeper Employee Time Detail and other payroll reports received from the Resource Center to supervisors for review
• Collection and review of employee mileage forms, obtain applicable supervisor approval as needed, submit approved documents to the Resource Center weekly
• Process accounts payable invoices including invoice coding to General Ledger account and locations in Oracle, run and review weekly report, submit invoices routed to the Resource Center for payment
• Collect PCard receipts from cardholders weekly and reallocate expenses as required
• Assist with processing of client funds requests as required
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Maintain purchase cards and distribute as needed; obtain weekly spend down and receipts for cardholders/users; reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit; reallocate purchase card expenses as required
• Prepare and submit source forms for new locations, relocations, lease renewals, and other property updates
• Ensure business documents are retained as per policy
• Perform other duties as assigned

Qualifications / Education

• High School Diploma or GED equivalent required
• Must have completed at least two years of relevant college coursework or prior accounts receivable or accounts payable experience, or equivalent combination of education and experience

Experience / Qualifications

• Two years of related office management or bookkeeping experience
• Ability to communicate verbally and written with all levels of personnel, internal and external to the company
• Experience in managing systems, processes, and people
• Experienced user with MS Office (Excel, Word, PowerPoint)

License / Certification

• Valid driver’s license from state of residence with a satisfactory driving record as defined by company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

Knowledge / Skills / Abilities

• Must be able to work independently as well as part of a team
• Capable of working responsibly with highly confidential information
• Must meet all agency requirements for pre‑employment as required by company and/or state regulations

Travel Requirements

• Minimal: Travel between job sites

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, and walk; to reach with hands and arms; and to talk and listen. The employee is required to type on a computer keyboard and may be asked to occasionally lift and/or move heavy objects. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment described here is representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in an office setting with varying temperature degrees. The noise level can vary from moderate to loud.

Americans With Disabilities Act Statement

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case‑by‑case basis via the interactive process.