Assistant Controller

Chimes District of Columbia.; Baltimore (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

Chimes is seeking an accounting professional to support budgeting, analysis, and reporting across the agency and subsidiaries. The role includes preparing documentation, overseeing accounts receivable and payable, and ensuring GAAP compliance.

The position emphasizes accurate monthly close, payroll tax filing, and audit preparation. The candidate should have 3 years of related experience and a Bachelor's degree in Accounting.

Qualifications

• 3 years of progressively responsible experience in bookkeeping, accounting, administration and management.
• Experience with accounts receivable, bank reconciliation, and payroll tax filing.
• Experience with spreadsheets and automated ledgers using various software programs.

Responsibilities

• Assist in the preparation of budgets and analysis with supporting documentation as requested by Controller and senior staff.
• Assist Controller and CFO with analysis of income statements.
• Sends out monthly financial statements to management in the absence of the Controller.
• Provide guidance to accounts receivable team: billing, aging reviews, and ensuring monthly deadlines are met.
• Certify AR balances are current and GAAP-compliant.
• Coordinate with departments on collection of overdue accounts and maintain collection records.
• Guide accounts payable: G/L and Fixed Asset coding for invoices and 1099 review; ensure deadlines are met.
• Complete audit documentation for AR, AP, and client funds; review and reconcile as needed.
• Reconcile General Ledger accounts monthly or quarterly; assist with bank interactions.
• Maintain Fixed Asset sub-ledger and record monthly depreciation; support year-end processes.

Skills

Budgeting & analysis

GAAP knowledge

Accounts receivable

Accounts payable

Spreadsheet proficiency

Education

Bachelor's degree in Accounting

Tools

Accounting software

Job description

PRIMARY JOB FUNCTION(S):

• Assists in the preparation of budgets and analysis, and provides supporting documentation as
  requested by the Controller and other senior staff.
• Assists Controller and Chief Financial Officer with analysis of income statements.
• Sends out monthly financial statements to management in the absence of the Controller.
• Provides guidance and assistance to the accounts receivable team: to include preparation of
  billing, review of accounts receivable, and confirmation that monthly deadlines are met.
• Certifies that accounts receivable are current and properly stated in accordance with Generally
  Accepted Accounting Principles (GAAP).
• Ensures that collection processes are enforced and maintained, coordinates with other
  departments on the
  collection of overdue accounts and maintains a record of collection efforts.
• Provides guidance and assistance to the accounts payable team: to include G/L and Fixed Asset
  coding for purchase invoices, review of aging statements and 1099s, and confirmation that
  monthly deadlines are met.
• Ensures completion and accuracy of all audit documentation for accounts receivable, accounts
  payable, and client funds.
• Reviews payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
• Prepares and authorizes payment for all payroll taxes and other payroll withholdings for
  Chimes and its subsidiaries.
• Files all tax paperwork as required by law.
• Reports to the Controller on breaches of Agency accounting policies and procedures, both
  within the Business Office, and in other areas involved with the collection of funds belonging to
  the Agency and people served.
• Performs cost analysis of Vocational Services contract work.
• Confirms or traces balances to and from supporting documentation for assigned accounts and
  prepares the appropriate schedules for review by the Controller and/or external auditor.
• Completes edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
• Reconciles General Ledger accounts for all companies on a monthly or quarterly basis.
• Assists with all bank interaction and correspondence as needed.
• Maintains the Fixed Asset sub-ledger and records monthly depreciation.
• Updates and records repetitive general journals monthly for Chimes and its subsidiaries.
• Coordinates with the Development staff to ensure accurate reporting of fund raising events.
• Meets deadlines as required for month end and year end processing.
• Assists with and prepares needed documents for year-end audit.
• Ensures that the Agency policies and procedures are adhered to and that generally accepted
  accounting principles are followed.
• Assumes other duties, responsibilities and special projects as needed.

SECONDARY FUNCTION(S):

REQUIREMENTS:

EDUCATION:

• Graduation from an accredited college or university with a Bachelor's degree in
  Accounting, or related field

EXPERIENCE:

• 3 years of progressively responsible experience in bookkeeping,
  accounting, administration and management. Accounts receivable, bank reconciliation, and payroll tax filing experience required.
• 3 years of experience working with spreadsheets, automated ledgers and importing and exporting data using various software programs required.
• Must have an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be
substituted in lieu of the requirements specified under Education and Experience