Assistant Community Manager — HOA & Vendor Lead

Capital Consultants Management Corporation; Prescott (AZ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness program

401k with company match

Paid time off

Paid parental leave

Training and educational assistance

Employee Assistance Program

Calm Health

Disability, life, and pet insurance

Job summary

Capital Consultants Management Corporation in Prescott, AZ is seeking an Assistant Community Manager to support the Community Association Manager and HOA operations. The role emphasizes administrative duties, vendor coordination, and resident communications to uphold community standards.

You will assist with board meetings, budgeting support, and calendar management, delivering high levels of customer service and maintaining accurate records in accordance with governing documents.

Qualifications

• High School Diploma or equivalent.
• 2-3 years of customer service, administrative, and/or HOA industry experience.
• Access to reliable transportation and a valid driver’s license.
• Ability to occasionally work outside regular business hours, including evenings and weekends.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Draft Board meeting agendas and memos in collaboration with the Community Association Manager.
• Collect and compile supporting documents for Board meeting packets.
• Assist with drafting meeting notices and ensure timely distribution of communications.
• Schedule meetings for the Association and Community Association Manager as needed.
• Handle Board meeting logistics, including room and virtual setup, distribution of packets, and related preparations.
• Maintain and update Association documents within internal systems and resident portal.
• Manage vendor invoices and approvals.
• Assist with annual budget development and related financial processes.
• Provide verbal and written reports to the Community Association Manager and Board of Directors as needed.

Skills

Customer service

Administrative experience

HOA experience

Conflict resolution

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Capital Consultants Management Corporation in Prescott, AZ is seeking an Assistant Community Manager to support the Community Association Manager and HOA operations. The role emphasizes administrative duties, vendor coordination, and resident communications to uphold community standards.

You will assist with board meetings, budgeting support, and calendar management, delivering high levels of customer service and maintaining accurate records in accordance with governing documents.