Assistant Community Manager - HOA Operations

Associa; Spring (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Associa is seeking an Assistant Community Manager to provide clerical and administrative support to the Community Manager(s) and homeowners. You will collaborate with vendors, board members, and the Associa CSSC to ensure accurate recordkeeping and timely responses.

The role requires strong organization, communication, and confidentiality as you assist with agendas, reports, and homeowner interactions in a dynamic community environment.

Qualifications

• Must have strong customer service skills and professional communication.
• Ability to keep workspaces organized, manage deadlines, and maintain confidentiality.
• Experience supporting Community Managers and coordinating with homeowners, vendors, and boards.

Responsibilities

• Update and file association documents and manage board meeting packages.
• Assist in preparing annual disclosures, notices, and financial statements for homeowners.
• Update information in C3 and organize mail, prints, and general office tasks.
• Assist with ARB applications and on-site community inspections as needed.
• Distribute access keys, pool passes, and respond to homeowner inquiries.

Skills

Customer Service

Communication

Time Management

Team Collaboration

Discretion/Confidentiality

Multitasking

Education

High School Diploma or GED

Associates Degree preferred

Tools

Microsoft Office

C3 System

Job description

Associa is seeking an Assistant Community Manager to provide clerical and administrative support to the Community Manager(s) and homeowners. You will collaborate with vendors, board members, and the Associa CSSC to ensure accurate recordkeeping and timely responses.

The role requires strong organization, communication, and confidentiality as you assist with agendas, reports, and homeowner interactions in a dynamic community environment.