Assistant Community Manager: Co-Manage Accounts

Associa; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa is seeking an Assistant Community Manager in Houston, TX to provide clerical and administrative support to the Community Manager(s) and help co-manage accounts. You will liaise with homeowners, vendors, board members, and staff to ensure smooth operation and effective communication across communities.

Strong organization and customer service skills are essential. Responsibilities include preparing meeting materials, updating reports, assisting with annual disclosures, and coordinating

Qualifications

• High School Diploma or GED required.
• Associate's Degree strongly preferred.
• At least one year of Customer Service experience required.
• Experience in Community Association Management or related field preferred.

Responsibilities

• Assist in building agendas, update management reports, and draft minutes for Board meeting packages.
• Assist in compiling annual disclosure packages, annual meeting notices, and annual financial statements within statutory timeframes.
• Assist Community Manager with architectural application processing.
• Assist with issuing key fobs, pool passes, and processing access keys.
• Travel to client associations to attend board meetings, inspections, and community events as needed.
• Act as liaison with homeowners and coordinate communication with vendors and the CSSC.
• Coordinate and oversee inspection of facilities and common areas and arrange follow-up actions.
• Ensure management tools (calendars, action lists, agendas, budgets) are developed and utilized.

Skills

Customer service

Office software

HOA knowledge

Vendor coordination

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Office

Job description

Associa is seeking an Assistant Community Manager in Houston, TX to provide clerical and administrative support to the Community Manager(s) and help co-manage accounts. You will liaise with homeowners, vendors, board members, and staff to ensure smooth operation and effective communication across communities.

Strong organization and customer service skills are essential. Responsibilities include preparing meeting materials, updating reports, assisting with annual disclosures, and coordinating