Assistant Community Manager

Mediabistro; Florida; On-site; USD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a Community Association Management Assistant to provide vital administrative support to Senior Community Managers. This role is crucial in maintaining community standards through effective processing of architectural review board applications and covenant enforcement. The ideal candidate will thrive in a detail-oriented environment, ensuring that all communications with homeowners are professional and timely. With a competitive benefits package that includes health insurance and a 401k plan, this is a fantastic opportunity to contribute to a vibrant community while advancing your career in association management.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Disability Insurance

Wellness Initiatives

Qualifications

• Strong organizational skills to manage community records and applications.
• Excellent communication skills for homeowner interactions.

Responsibilities

• Process and review ARB applications ensuring compliance with community guidelines.
• Compile and prepare board meeting packets for timely distribution.
• Respond to homeowner inquiries with clear and professional communication.

Skills

Organizational Skills

Detail-oriented

Communication Skills

Administrative Support

Education

High School Diploma

Associate's Degree

Job description

First Coast Association Management is going through a number of changes while celebrating their 20-year anniversary serving Jacksonville. FCAM's former ownership group has turned over. There is a fresh look, a fresh feel, and fresh atmosphere entering their next 20.

Job Summary :

The Community Association Management Assistant provides comprehensive administrative and operational support to Senior Community Association Managers. This role involves assisting with architectural review board (ARB) processing, covenant enforcement, board packet preparation, and responding to homeowner inquiries related to architectural reviews and covenant matters. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills to support the efficient management of community association operations.

Key Responsibilities :

• Architectural Review Board (ARB) Processing :
• Process and review ARB applications, ensuring completeness and compliance with community guidelines.
• Communicate with homeowners regarding the status of their ARB applications, providing updates, approvals, or requests for additional information.
• Maintain accurate records of ARB submissions and decisions.
• Assist in monitoring and enforcing community covenants, including reviewing violation reports and coordinating with homeowners.
• Respond to homeowner inquiries regarding covenant violations, providing clear and professional communication.
• Document covenant enforcement actions and maintain organized records.
• Board Packet Preparation :
• Compile and prepare board meeting packets, including agendas, reports, financials, and other relevant documents.
• Ensure all materials are accurate, complete, and distributed to board members in a timely manner.
• Homeowner Communication :
• Serve as a point of contact for homeowners, responding promptly and professionally to inquiries related to ARB, covenants, and other community matters.
• Foster positive relationships with homeowners through clear and courteous communication.
• General Administrative Duties :
• Maintain organized filing systems, both digital and physical, for all community association records.
• Assist with preparing reports, notices, and other documentation as required.
• Perform other duties as assigned to support the overall goals of the community association.

What do we offer?

FCAM offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more.

Salary - $45,000 - $50,000

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Assistant Community Manager • Duval County, FL; Florida, US