Assistant Community Manager

First Coast Association Management; Florida; On-site; USD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a Community Association Management Assistant to provide vital administrative support to Senior Community Association Managers. This role is essential for ensuring the smooth operation of community associations, involving tasks such as processing ARB applications, preparing board meeting materials, and maintaining accurate records. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills while fostering positive relationships with homeowners. Join a team that values detail-oriented individuals and offers a competitive benefits package, including health insurance and 401k options.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Disability Insurance

Wellness Initiatives

Development Support

Qualifications

• Strong organizational skills to manage multiple tasks efficiently.
• Excellent communication skills for homeowner interactions.

Responsibilities

• Process ARB applications and communicate with homeowners.
• Prepare board meeting packets and maintain organized records.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

High School Diploma

Associate's Degree (preferred)

Tools

Microsoft Office Suite

Community Management Software

Job description

First Coast Association Management is going through a number of changes while celebrating their 20-year anniversary serving Jacksonville. FCAM's former ownership group has turned over. There is a fresh look, a fresh feel, and fresh atmosphere entering their next 20.

Job Summary :

The Community Association Management Assistant provides comprehensive administrative and operational support to Senior Community Association Managers. This role involves assisting with architectural review board (ARB) processing, covenant enforcement, board packet preparation, and responding to homeowner inquiries related to architectural reviews and covenant matters. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills to support the efficient management of community association operations.

Key Responsibilities :

• Architectural Review Board (ARB) Processing :
• Process and review ARB applications, ensuring completeness and compliance with community guidelines.
• Communicate with homeowners regarding the status of their ARB applications, providing updates, approvals, or requests for additional information.
• Maintain accurate records of ARB submissions and decisions.
• Assist in monitoring and enforcing community covenants, including reviewing violation reports and coordinating with homeowners.
• Respond to homeowner inquiries regarding covenant violations, providing clear and professional communication.
• Document covenant enforcement actions and maintain organized records.
• Board Packet Preparation :
• Compile and prepare board meeting packets, including agendas, reports, financials, and other relevant documents.
• Ensure all materials are accurate, complete, and distributed to board members in a timely manner.
• Homeowner Communication :
• Serve as a point of contact for homeowners, responding promptly and professionally to inquiries related to ARB, covenants, and other community matters.
• Foster positive relationships with homeowners through clear and courteous communication.
• General Administrative Duties :
• Maintain organized filing systems, both digital and physical, for all community association records.
• Assist with preparing reports, notices, and other documentation as required.
• Perform other duties as assigned to support the overall goals of the community association.

What do we offer?

FCAM offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more.

Salary - $45,000 - $50,000

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