Assistant Clinic Manager

Therapy and Beyond; Sugar Land (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Insurance benefits

Paid time off

Work-life balance

401(k) plan

Career growth opportunities

Job summary

Therapy and Beyond in Sugar Land, TX is seeking an Assistant Clinic Manager to support the Clinic Manager and leadership with scheduling, EMR, communications, invoicing, and staff reinforcement.

This role may occasionally cover sessions and requires overseeing daily schedules, organizing supplies, onboarding new hires, coordinating training, and providing break coverage as needed to maintain smooth clinic operations.

Qualifications

• Education: High school diploma or equivalent with related experience
• Prior experience in a supervisor/management role desired
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines

Responsibilities

• Provide administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure coverage and efficient operations
• Perform administrative tasks including communications, invoices, reports, etc.
• Update EMR records including patient information and timesheets
• Support treatment sessions as necessary
• Perform office management tasks including maintaining records and ordering supplies
• Inform management and compile reports/summaries on activity areas
• Organize and distribute supplies, materials, and equipment; maintain cleanliness of the clinic
• Assist with client onboarding and information
• Manage new hire onboarding and coordinate training
• Provide support to Clinic personnel during break coverages and transitions
• Function in accordance with established standards, procedures, and applicable law
• Contributes to a motivating therapy environment
• Consistently develop your own job knowledge and advance your career

Skills

Supervisory experience

Organizational skills

Communication skills

Google Workspace

Teamwork

Time management

Education

High school diploma

Tools

EMR software

Job description

Job Description

The Assistant Clinic Manager is a key member of our Clinic Leadership support team, tasked with assisting our Clinic Manager and associated leadership through administrative actions related to workforce, scheduling, operational resources, EMR, communications support, and general staff reinforcement. This role may occasionally be asked to provide coverage in session.

• Provides administrative support to Clinic Operations Director and Home Office
• Oversee the daily schedule to ensure sufficient coverage and efficient operations.
• Performs administrative tasks including communications, invoices, reports, etc.
• Update records in EMR including patient information and timesheets.
• Supports treatment sessions as necessary.
• Performs office management tasks including maintaining records, and ordering supplies.
• Inform management and compile reports/summaries on activity areas.
• Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic.
• Assist with client onboarding and information.
• Manage new hire onboarding and coordinate training.
• Provide support to Clinic personnel during break coverages and transition periods.
• Function in accordance with established standards, procedures, and applicable law.
• Contributes to a motivating therapy environment.
• Consistently develop your own job knowledge and advance your career!

Qualifications

• Education: High school graduate with applicable experience in a related field
• Prior experience in a supervisor / management role desired
• Excellent verbal and written communication skills
• Excellent organizational and time management skills with high attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Google Workspace and the ability to learn new programs and procedures
• Maintain empathy and promote positive teamwork and communication
• Strong time management to reach our shared goals while maintaining balance

Additional Information

WHY YOU WILL LOVE WORKING AT T &B!

• Fun Work Environment
• Owned, Operated, & Led by a BCBA-D
• Earn a Competitive Salary
• Enjoy Medical, Dental, Vision & Life Insurance
• Enjoy Paid Holidays, PTO, and Work-Life Balance

• 401(k) Plan & Flexible Spending Account
• Opportunities to Grow within Leadership with Our Organization