Clinic Administrative Assistant

Teach Me Personnel LLC; Magnolia (TX); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Company Paid Life Insurance

401K with company match

Company Paid Short-Term Disability

HSA and FSA options

Employee Assistance Program

Employee Recognition

Job summary

Therapy & Beyond is seeking a Clinic Administrative Assistant to support clinic operations, staff, and leadership. The role splits time between administrative support and direct patient care, with 25–75% patient-session coverage.

Responsibilities include scheduling, EMR maintenance, inventory management, invoicing, and ensuring a welcoming clinic environment. Standard hours are Monday–Friday 7:30 AM–5:30 PM, with occasional Saturday mornings, in Magnolia, TX.

Qualifications

• High school diploma or equivalent required; experience in administrative support preferred.
• Active RBT certification preferred, or willingness to obtain certification upon hire.
• Strong communication and time-management skills in a fast-paced environment.
• Ability to maintain organization, schedules and records accurately.

Responsibilities

• Provide daily administrative assistance to Clinic Management and Technicians.
• Coordinate daily schedules to ensure adequate coverage and smooth operations.
• Handle invoicing, record maintenance, and reporting.
• Oversee EMR records and staff timesheets.
• Manage inventory of clinic supplies and maintain a welcoming environment.
• Provide direct 1:1, naturalistic therapy in the clinic setting and cover sessions when needed.
• Maintain clear communication with Program Supervisors.
• Foster an engaging, positive therapy environment and pursue professional growth.
• Maintain availability Monday–Friday 7:30 AM–5:30 PM, with occasional Saturday coverage 9:00 AM–1:00 PM.

Skills

Empathic communication

Time management

Attention to detail

Customer service

Education

High school diploma or equivalent

RBT certification preferred

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First,Doing Our Best Together,Making Therapy Fun, and Above All, We grow potential

Job Description

The Clinic Administrative Assistant plays a vital role in supporting our clinic operations, staff, and leadership. This position manages key administrative functions—including scheduling, resource management, EMR maintenance, and office communication. This position will split time between administrative support and direct patient care (25–75% direct session coverage).

• Provide daily administrative assistance to Clinic Management and Technicians.
• Coordinate daily schedules to ensure adequate coverage, smooth transitions, and efficient clinic operations.
• Manage mid-day or closing procedures (Monday–Friday) and occasional Saturday morning operations.
• Handle general office tasks, including written communications, invoicing, record maintenance, and reporting.
• Oversee EMR records, keeping patient details and staff timesheets up to date.
• Manage inventory by ordering, organizing, and distributing clinic supplies, materials, and equipment.
• Maintain a clean, organized, and welcoming clinic environment.
• Provide direct 1:1, naturalistic, play-based therapy in the clinic setting. Implement individualized treatment programs and clinical procedures accurately. Deliver direct treatment sessions as needed, including providing break and transition coverage for clinic personnel.
• Maintain clear, professional, and regular communication with Program Supervisors.
• Foster an engaging, positive, and motivating therapy environment for clients.
• Actively seek opportunities to expand clinical and administrative knowledge for professional growth.
• Maintain reliable availability within standard operating hours: Monday–Friday, 7:30 AM – 5:30 PM, with occasional Saturday coverage (9:00 AM – 1:00 PM).

Qualifications

• High school diploma or equivalent required; prior experience in administrative support preferred.
• Active Registered Behavior Technician (RBT) certification preferred, or a willingness to obtain certification upon hire.
• Proven ability to remain composed, efficient, and effective in a fast-paced, high-volume environment.
• Empathic and collaborative approach, committed to fostering positive communication and a supportive team culture.
• Strong verbal and written communication skills with exceptional time management, task prioritization, and deadline compliance.

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Medical, Dental, Vision, and Disability
• Company Paid- Life Insurance
• 401K with company match
• Company Paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition