Clinic Administrative Assistant

Therapy-and-Beyon; Magnolia (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life Insurance

401K with company match

Short-Term Disability

HSA/FSA options

Employee Assistance Program

Employee Recognition

Job summary

Therapy & Beyond is seeking a Clinic Administrative Assistant to support clinic operations and staff while providing direct patient care up to 75% of the time. The role covers scheduling, EMR maintenance, and office communication, with a 25–75% split for direct 1:1 therapy in a collaborative, interdisciplinary team.

Hours are Monday–Friday, 7:30 AM–5:30 PM with occasional Saturday mornings. Candidates with a high school diploma and strong communication skills are encouraged to apply; RBT

Qualifications

• High school diploma or equivalent required.
• RBT certification preferred or willingness to obtain certification.
• Able to stay composed in a fast-paced environment.
• Empathic and collaborative approach to fostering positive communication.
• Strong verbal and written communication and time management.

Responsibilities

• Provide daily administrative assistance to Clinic Management and Technicians.
• Coordinate daily schedules to ensure adequate coverage and smooth clinic operations.
• Manage mid-day or closing procedures and occasional Saturday morning operations.
• Handle general office tasks including invoicing, records maintenance, and reporting.
• Oversee EMR records, keeping patient details and staff timesheets up to date.
• Manage inventory by ordering, organizing, and distributing clinic supplies, materials, and equipment.
• Maintain a clean, organized, and welcoming clinic environment.
• Provide direct 1:1, naturalistic, play-based therapy in the clinic setting and coverage for breaks.
• Maintain clear, professional communication with Program Supervisors.
• Foster an engaging, positive, and motivating therapy environment for clients.
• Actively seek opportunities to expand clinical and administrative knowledge for growth.
• Maintain availability within standard hours: Mon-Fri 7:30 AM–5:30 PM, occasional Sat 9:00 AM–1:00 PM.

Skills

Administrative support

Communication skills

Time management

Empathy and teamwork

Education

High school diploma or equivalent

RBT certification preferred

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First,Doing Our Best Together,Making Therapy Fun, and Above All, We grow potential

Job Description

The Clinic Administrative Assistant plays a vital role in supporting our clinic operations, staff, and leadership. This position manages key administrative functions—including scheduling, resource management, EMR maintenance, and office communication. This position will split time between administrative support and direct patient care (25–75% direct session coverage).

• Provide daily administrative assistance to Clinic Management and Technicians.
• Coordinate daily schedules to ensure adequate coverage, smooth transitions, and efficient clinic operations.
• Manage mid-day or closing procedures (Monday–Friday) and occasional Saturday morning operations.
• Handle general office tasks, including written communications, invoicing, record maintenance, and reporting.
• Oversee EMR records, keeping patient details and staff timesheets up to date.
• Manage inventory by ordering, organizing, and distributing clinic supplies, materials, and equipment.
• Maintain a clean, organized, and welcoming clinic environment.
• Provide direct 1:1, naturalistic, play-based therapy in the clinic setting. Implement individualized treatment programs and clinical procedures accurately. Deliver direct treatment sessions as needed, including providing break and transition coverage for clinic personnel.
• Maintain clear, professional, and regular communication with Program Supervisors.
• Foster an engaging, positive, and motivating therapy environment for clients.
• Actively seek opportunities to expand clinical and administrative knowledge for professional growth.
• Maintain reliable availability within standard operating hours: Monday–Friday, 7:30 AM – 5:30 PM, with occasional Saturday coverage (9:00 AM – 1:00 PM).

Qualifications

• High school diploma or equivalent required; prior experience in administrative support preferred.
• Active Registered Behavior Technician (RBT) certification preferred, or a willingness to obtain certification upon hire.
• Proven ability to remain composed, efficient, and effective in a fast-paced, high-volume environment.
• Empathic and collaborative approach, committed to fostering positive communication and a supportive team culture.
• Strong verbal and written communication skills with exceptional time management, task prioritization, and deadline compliance.

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Medical, Dental, Vision, and Disability
• Company Paid- Life Insurance
• 401K with company match
• Company Paid Short-Term Disability
• HSA and FSA options
• Employee Assistance Program
• Employee Recognition