Assistant Business Operations Manager (Membership)

Taleo; Scottsdale, Northern (AZ, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

PTO and holidays

Tuition reimbursement

Professional development scholarship

Internships

Affordable medical, dental, vision

Medical FSA and Dependent Care FSA

Onsite medical clinic for employees

Mental health and wellness resources

Free employee meals or meal stipend

Free golf and tennis access

401K matching retirement plan

Job summary

Desert Mountain Club is seeking an Assistant Business Operations Manager (Membership) to support back-office accounting operations in Desert Mountain Club’s Scottsdale clubhouse. The role emphasizes transactional processing, reporting, and data integrity in a private club environment.

You will handle dues, payments, transfers, and onboarding, while maintaining databases and preparing periodic financial statements for management and committees.

Qualifications

• Minimum of 2 years of experience in accounting, financial analysis, business operations, financial administration, or a related field.
• Advanced proficiency in Microsoft Excel with Pivot Tables, advanced formulas, data validation, charts/graphs, reconciliation schedules, financial reporting worksheets, and data analysis.
• Excellent communication and customer service skills.
• Exceptional professional writing, editing, and proofreading skills, with the ability to independently prepare clear and accurate business correspondence, reports, agreements, presentations, and operational documentation with minimal editing.
• Ability to handle confidential information with discretion.
• Strong problem-solving, organizational, and analytical skills, with the ability to multitask, meet deadlines and maintain accuracy in a process-driven and fast-paced environment.
• Self-motivated with the ability to work independently, take initiative, exercise sound judgment, maintain confidentiality, and communicate effectively with individuals at all levels of the organization.
• Knowledge of database structures and accounting systems.
• Valid driver’s license meeting Club insurability standards required

Responsibilities

• Process and maintain member accounting transactions, including dues, payments, transfers, prorations, and automatic payments.
• Update and maintain membership databases, records, and transaction logs.
• Coordinate membership transfers, resignations, and onboarding/offboarding processes.
• Prepare and reconcile monthly and quarterly membership and financial reports.
• Administer member programs, including dues prepayments and hole-in-one payouts.
• Communicate membership updates with staff, HOA representatives, and members as needed.
• Assist with delinquency tracking, member communications, and collections processes.
• Prepare membership-related documents, agreements, and escrow instructions.
• Maintain records for special membership categories and related reporting.
• Prepare reports for management and membership committees.
• Support daily Pro Shop and accounting-related transactions.
• Assist with vendor account setup, tax documentation, and mobile credential administration.
• Prepare annual demographic and membership reports.

Skills

Advanced Excel

Communication skills

Writing/Editing

Analytical skills

Discretion/Confidentiality

Data analysis

Tools

Sage

POS Systems

Database management

Job description

Assistant Business Operations Manager (Membership) Employment Type Full-Time Department Accounting Location (Clubhouse) Desert Mountain Club

Desert Mountain Club is seeking a highly analytical, detail-oriented professional to serve as our Assistant Business Operations Manager (Membership).

As a certified Great Place to Work® and one of Arizona’s premier employers, Desert Mountain offers year-round stability, outstanding benefits, and opportunities for long-term career growth within the accounting operations.

In this role, you’ll be responsible for supporting the Membership Operations Manager. This position is a back-office business operations role focused on accounting transactions, reconciliations, reporting, database administration, contract and transaction documentation, escrow coordination, and data analysis. The successful candidate will spend the majority of each day working with financial records, spreadsheets, databases, reports, membership transactions, and operational data rather than in a customer-facing capacity.

QUALIFICATIONS

• M inimum of 2 years of experience in accounting, financial analysis, business operations, financial administration, or a related field.
• A dvanced proficiency in Microsoft Excel, including experience with Pivot Tables, advanced formulas, data validation, charts/graphs, reconciliation schedules, financial reporting worksheets, and data analysis.
• Excellent communication and customer service skills.
• Exceptional professional writing, editing, and proofreading skills, with the ability to independently prepare clear and accurate business correspondence, reports, agreements, presentations, and operational documentation with minimal editing.
• Ability to handle confidential information with discretion.
• Strong problem-solving, organizational, and analytical skills, with the ability to multitask, meet deadlines and maintain accuracy in a process-driven and fast-paced environment.
• Self-motivated with the ability to work independently, take initiative, exercise sound judgment, maintain confidentiality, and communicate effectively with individuals at all levels of the organization .
• Knowledge of database structures and accounting systems.
• Valid driver’s license meeting Club insurability standards required

BENEFITS

Join one of the Top 10 Platinum Clubs of America and enjoy exceptional benefits and perks, including :

• Competitive pay
• PTO, Sick Pay, Holiday Pay, and Paid Parental Leave
• Tuition Reimbursement, Professional Development Scholarship
• Internships
• Affordable medical, dental, and vision coverage
• Medical FSA and Dependent Care FSA
• FREE onsite medical clinic to all employees & their dependents
• Mental health, wellness, and virtual care resources
• FREE employee meals during shifts or meal stipend
• FREE golf and tennis
• Matching Retirement 401K Plan

*Please note, benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal).

JOB DETAILS

Responsibilities:

• Process and maintain member accounting transactions, including dues, payments, transfers, prorations, and automatic payments.
• Update and maintain membership databases, records, and transaction logs.
• Coordinate membership transfers, resignations, and onboarding/offboarding processes.
• Prepare and reconcile monthly and quarterly membership and financial reports.
• Administer member programs, including dues prepayments and hole-in-one payouts.
• Communicate membership updates with staff, HOA representatives, and members as needed.
• Assist with delinquency tracking, member communications, and collections processes.
• Prepare membership-related documents, agreements, and escrow instructions.
• Maintain records for special membership categories and related reporting.
• Prepare reports for management and membership committees.
• Support daily Pro Shop and accounting-related transactions.
• Assist with vendor account setup, tax documentation, and mobile credential administration.
• Prepare annual demographic and membership reports.
  

Physical Requirements & Working Conditions:

• Required to sit constantly.
• Required to occasionally stand and walk.
• Ability to operate a motor vehicle or other vehicle.
• Typical work hours – Monday-Friday 8am to 5pm, additional hours required during month end closing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OUR COMPANY

Desert Mountain Club is one of the nations premier private clubs, located in the scenic foothills of North Scottsdale, Arizona. Spanning more than 8,000 acres, Desert Mountain features :

• Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course)
• Seven distinctive clubhouses with unique dining and banquet experiences.
• An award-winning spa, fitness center, tennis, pickleball, and swim facility.
• Dozens of hiking and biking trails

What truly sets Desert Mountain apart is our people. We foster a culture built on care, respect, teamwork, wellbeing, and growth where teammates feel valued and proud to be part of the team.

Desert Mountain Club is proud to be an Equal Opportunity Employer committed to fostering a workplace built on inclusion, respect, and opportunity for all teammates.

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Desert Mountain is proud to be an Equal Opportunity Employer and is committed to providing an environment of mutual respect. We do not discriminate or tolerate discrimination against any employee or applicant based upon race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, physical or mental disability, military and veteran status, genetic information, or any other characteristic protected by applicable law.