Assistant Business Operations Manager (Membership)

Desert Mountain Club; Scottsdale (AZ); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

PTO, sick, holiday pay, parental leave

Annual Education Scholarship

Tuition Reimbursement, ProfessionalDev

Mentorship Program

Internships

Medical, dental, vision coverage

Medical FSA and Dependent Care FSA

Onsite medical clinic for employees &/

Mental health and wellness resources

Free meals during shifts or meal stip

Golf and tennis benefits

401K retirement plan

Retail discounts

Pet insurance

Job summary

Desert Mountain Club, a premier private club in the North Scottsdale area, seeks an analytical Assistant Membership Operations Manager (Membership). You will handle member accounting, reports, and onboarding/offboarding processes with a focus on accuracy and confidentiality.

Join a team known for stability, comprehensive benefits, and opportunities for long-term career growth within accounting operations.

Qualifications

• Minimum 2 years of experience in accounting or related fields.
• Advanced Excel skills including Pivot Tables, formulas, data validation and charts.
• Strong written and verbal communication with professional editing ability.
• Ability to handle confidential information with discretion.
• Good problem solving, organization, and multi-tasking in a fast-paced environment.
• Self-motivated, proactive, and able to work independently.
• Knowledge of databases and accounting systems; valid driver’s license required.

Responsibilities

• Process and maintain member accounting transactions (dues, payments, transfers).
• Update membership databases and logs; coordinate onboarding/offboarding.
• Prepare and reconcile monthly and quarterly membership/financial reports.
• Administer member programs, including prepayments and payouts.
• Communicate membership updates with staff, HOA, and members.
• Assist with delinquency tracking, member communications, and collections.
• Prepare membership documents, agreements, and escrow instructions.
• Maintain records for special membership categories and related reporting.
• Prepare reports for management and committees.
• Support daily Pro Shop and accounting-related transactions.
• Assist with vendor setup, tax docs, and mobile credential administration.
• Prepare annual demographic and membership reports.

Skills

Accounting

Financial analysis

Business operations

Financial administration

Excel Pivot Tables

Financial reporting

Data analysis

Communication

Writing/editing

Confidential information handling

Problem solving

Organization

Independence

Database knowledge

Accounting systems

Driver’s license

Job description

Desert Mountain Club is seeking a highly analytical, detail-oriented professional to serve as our Assistant Business Operations Manager (Membership). As a certified Great Place to Work and one of Arizona’s premier employers, Desert Mountain offers year-round stability, outstanding benefits, and opportunities for long‑term career growth within the accounting operations.

Qualifications

• Minimum of 2 years of experience in accounting, financial analysis, business operations, financial administration, or a related field.
• Advanced proficiency in Microsoft Excel, including experience with Pivot Tables, advanced formulas, data validation, charts/graphs, reconciliation schedules, financial reporting worksheets, and data analysis.
• Excellent communication and customer service skills.
• Exceptional professional writing, editing, and proofreading skills, with the ability to independently prepare clear and accurate business correspondence, reports, agreements, presentations, and operational documentation with minimal editing.
• Ability to handle confidential information with discretion.
• Strong problem-solving, organizational, and analytical skills, with the ability to multitask, meet deadlines and maintain accuracy in a process-driven and fast‑paced environment.
• Self-motivated with the ability to work independently, take initiative, exercise sound judgment, maintain confidentiality, and communicate effectively with individuals at all levels of the organization.
• Knowledge of database structures and accounting systems.
• Valid driver’s license meeting Club insurability standards required

Benefits

• Competitive pay
• PTO, Sick Pay, Holiday Pay, and Paid Parental Leave
• Annual Education Scholarship
• Tuition Reimbursement, Professional Development Scholarship
• Mentorship Program
• Internships
• Affordable medical, dental, and vision coverage
• Medical FSA and Dependent Care FSA
• FREE onsite medical clinic to all employees & their dependents
• Mental health, wellness, and virtual care resources
• FREE employee meals during shifts or meal stipendFREE golf and tennis
• Matching Retirement 401K Plan
• Retail discounts
• Pet insurance
• Please note, benefits are dependent on your DOL Status (ex. Full-Time, Part-Time, Seasonal). _ JOB DETAILS

Responsibilities

• Process and maintain member accounting transactions, including dues, payments, transfers, prorations, and automatic payments.
• Update and maintain membership databases, records, and transaction logs.
• Coordinate membership transfers, resignations, and onboarding/offboarding processes.
• Prepare and reconcile monthly and quarterly membership and financial reports.
• Administer member programs, including dues prepayments and hole‑in‑one payouts.
• Communicate membership updates with staff, HOA representatives, and members as needed.
• Assist with delinquency tracking, member communications, and collections processes.
• Prepare membership‑related documents, agreements, and escrow instructions.
• Maintain records for special membership categories and related reporting.
• Prepare reports for management and membership committees.
• Support daily Pro Shop and accounting‑related transactions.
• Assist with vendor account setup, tax documentation, and mobile credential administration.
• Prepare annual demographic and membership reports.

Requirements

• Required to sit constantly.
• Required to occasionally stand and walk.
• Ability to operate a motor vehicle or other vehicle.
• Typical work hours – Monday-Friday 8am to 5pm, additional hours required during month end closing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OUR COMPANY

Desert Mountain Club Is One Of The Nations Premier Private Clubs, Located In The Scenic Foothills Of North Scottsdale, Arizona. Spanning More Than 8,000 Acres, Desert Mountain Features

• Seven signature golf courses (six of which are Jack Nicklaus & a par 54 championship course)
• Seven distinctive clubhouses with unique dining and banquet experiences.
• An award‑winning spa, fitness center, tennis, pickleball, and swim facility.
• Dozens of hiking and biking trails

What truly sets Desert Mountain apart is our people. We foster a culture built on care, respect, teamwork, wellbeing, and growth where teammates feel valued and proud to be part of the team.

Desert Mountain Club is proud to be an Equal Opportunity Employer committed to fostering a workplace built on inclusion, respect, and opportunity for all teammates.

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