Assistant Business Office Manager

Premier Healthcare, LLC; Village of Croton-on-Hudson (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading healthcare organization is seeking an Assistant Business Office Manager to support residents and manage vital documents. This entry-level role involves assisting with financial applications and maintaining accurate records. Ideal candidates will demonstrate strong organizational and administrative skills while ensuring compliance with healthcare regulations.

Qualifications

• Entry level position requiring administrative skills.
• Compliance with HIPAA regulations is essential.

Responsibilities

• Assist residents and maintain documentation for various governmental forms.
• Input financial information and manage Resident Trust Fund compliance.
• Support Medicaid Specialist and participate in training programs.

Job description

Join to apply for the Assistant Business Office Manager role at Premier Healthcare, LLC.

Pay Range

This range is provided by Premier Healthcare, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $50,000.00/yr - $55,000.00/yr

Position Description

Essential Duties and Responsibilities

• Assist residents/families as necessary, or refer to appropriate departments.
• Complete all forms for Veterans Administration, Representative Payee, Estate Recovery, Social Security, Direct Deposit, and other forms from outside agencies.
• Follow up on submitted Representative Payee Applications.
• Organize and maintain documentation needed for UMR (Insurance Premiums, Authorizations for RFMS, etc.).
• Open and maintain Resident Trust Fund Accounts in RFMS.
• Distribute Resident Trust Funds according to Facility Policy and Procedures and applicable guidelines.
• Pay all resident trust fund bills when appropriate.
• Input receipts, invoices, and payments into RFMS.
• Apply for Direct Deposit of income and follow up until received.
• Notify pensions and insurance upon resident's death; coordinate with funeral home and responsible parties.
• Verify financial responsible party, Power of Attorney, Living Will, and Trust for admissions.
• Oversee Resident Trust Fund compliance and safeguard resident funds.
• Ensure insurance payers and documentation are accurate and promptly reported.
• Assist Medicaid Specialist in financial interviews.
• Enter invoices into AP system and process for payment.
• Assist with missing or corrected invoices.
• Relieve for Receptionist as needed.
• Perform collection activities as directed.
• Update resident and insurance information in software.
• Comply with HIPAA regulations.
• Participate in QAPI and PIP programs, attend trainings, and support initiatives.
• Perform other duties as assigned.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Healthcare

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