Accounting Clerk

Assabet Valley Reg. Tech. High School; Marlborough (MA); On-site; USD 52,000 - 62,000; Full time

Job summary

Assabet Valley Reg. Tech. High School in Marlborough, Massachusetts seeks an Accounting Clerk to provide administrative and accounting support to the Business Office, handling purchasing, accounts payable and accounts receivable, data entry and recordkeeping.

The role requires accuracy, confidentiality, ability to work independently and as part of a team, and to assist with monthly financial reporting and reconciliations.

Qualifications

• Associate degree preferred; minimum two years accounting or bookkeeping experience; school or municipal experience preferred.
• Experience with financial/accounting software, preferably MUNIS or Infinite Visions.
• Proficiency with Microsoft Excel, Word, Google Workspace, and other computer applications.

Responsibilities

• Purchase orders: review requisitions, create orders, and track deliveries.
• Accounts payable: process invoices and prepare biweekly warrants.
• Accounts receivable: collect and record monies and prepare deposits.
• Recordkeeping: maintain digital and paper financial records and assist with monthly reporting.

Skills

Strong communication

Organizational skills

Analytical skills

Problem-solving

Multitasking

Deadline oriented

Confidentiality

Education

Associate’s Degree in Business/Accounting/Finance

Tools

MUNIS

Infinite Visions

Microsoft Excel

Microsoft Word

Google Workspace

Job description

Assabet Valley Reg. Tech. High School (Admin. off) - Marlborough, Massachusetts

Accounting Clerk

Job Details

Job ID: 5931247

Application Deadline: Posted until filled

Posted: Sep 17, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

The Accounting Clerk provides administrative and accounting support to the Business Office and assists with the accurate and timely processing, recording, and reconciliation of the District’s financial transactions. The Accounting Clerk performs duties related to purchasing, accounts payable, accounts receivable, financial data entry, recordkeeping, and general business office operations.

The successful candidate will maintain a high level of accuracy and confidentiality while providing professional and responsive service to staff, parents, vendors, and other members of the school community. The Accounting Clerk must be able to work independently, prioritize multiple responsibilities, and function effectively as a member of the Business Office team.

Essential Duties and Responsibilities

Purchasing

• Receive and review staff requisitions for completeness and budget approval.
• Create purchase orders in the District’s accounting software and submit them to vendors.
• Follow up with staff and vendors regarding orders, changes, and deliveries.
• Maintain purchasing records and documentation.

Accounts Payable

• Receive and review invoices and match them with purchase orders and supporting documentation.
• Enter invoices into the accounting system and prepare biweekly warrants for approval and payment.
• Assist with resolving invoice and purchasing discrepancies.

Accounts Receivable

• Collect and accurately record monies received from District programs and activities.
• Prepare deposits and supporting documentation.
• Assist shops with receivables.
• Assist staff, parents, and vendors with routine financial inquiries

Recordkeeping and General Business Office Support

• Perform accurate and timely financial data entry.
• Maintain electronic and paper financial records and supporting documentation.
• Assist with monthly and quarterly financial reporting and reconciliations.
• Maintain vendor, account, and other Business Office databases.
• Handle confidential financial information with honesty and integrity.
• Assist with other Business Office duties and special projects as assigned.
• Participate in training to maintain knowledge of District policies, procedures, and accounting systems.
• Create and maintain digital records for the Business Office.
• Other related duties as assigned.

Position Type: Full-time

Salary: $52,000 to $62,000 Per Year

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• EDUCATION & EXPERIENCE: Qualifications: Associate’s Degree in Business, Accounting, Finance, or related field preferred. Minimum two years of accounting or bookkeeping experience; school or municipal experience preferred. Experience with financial/accounting software, preferably MUNIS or Infinite Visions. Proficiency with Microsoft Excel, Word, Google Workspace, and other computer applications. Strong communication, organizational, analytical, and problem-solving skills. Ability to manage multiple tasks, establish priorities, and meet deadlines. Ability to maintain confidentiality and exercise sound judgment. Ability to work independently and as part of a team. Requirements: At least 2 years of relevant experience preferred Citizenship, residency or work VISA in United States required
• At least 5 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Stefanie Fields , Director of Business Operations
• 215 Fitchburg Street
• Marlborough, Massachusetts 01752
• Phone: [phone]
• Email: [e-mail]