Bookkeeper/Accounts Payable

Monmouth County Vocational School District; Freehold (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Prescription coverage

Paid leave days

Job summary

Monmouth County Vocational School District is seeking a Bookkeeper/Accounts Payable for a full-time, 12-month position in Freehold, NJ. The role covers accounts payable processing, vendor management, and financial reporting, with a focus on accuracy and timely payments.

The ideal candidate will have a high school diploma with accounting experience, proficiency in Excel/Word, and the ability to handle confidential financial information.

Qualifications

• Accounts payable and double-entry bookkeeping experience desirable.
• Ability to prepare financial reports and reconcile bank accounts.
• Strong Excel and Word skills are essential.
• Detail-oriented with deadline discipline and confidentiality.
• Criminal history check and U.S. citizenship or residency required.

Responsibilities

• Records detailed District financial transactions in the District’s accounting system (Systems 3000).
• Create and review requisitions/purchase orders for approvals and vendor mailings.
• Process invoice payments and ensure pricing accuracy with POs and invoices.
• Prepare monthly blanket purchase orders for utilities, curricular trips, and services.
• Assist with annual audits by gathering required documents.

Skills

Accounts payable

Bookkeeping

Attention to detail

Confidentiality

Education

HS diploma with accounting exp

Two years related work exp

Tools

Excel

Word

Systems 3000

Job description

MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRICT

Job Description

Bookkeeper/Accounts Payable

Nature of Position

Full-Time, 12-Month Position

October 15, 2026 Opening

Administrative Office, Freehold NJ

Qualifications

Accounts payable, double entry bookkeeping and experience with Excel spreadsheets desirable.

Ability to prepare financial reports and reconcile bank accounts.

Salary

$50,000.00 – $55,000.00

Benefits

Health, Dental, Prescription, Paid Leave Days

Application Deadline

October 7, 2026 or until filled

EQUAL OPPORTUNITY EMPLOYER M/F

District Job Description

QUALIFICATIONS

1. High school diploma with equivalent accounting experience

1. Complete working knowledge of computer accounting

software package as used in a school business office

with a minimum of two years related work experience

1. Excellent Microsoft Word and Excel experience

Detail and deadline oriented; demonstrated organizational,

communication and interpersonal skills

1. Knowledge of standard practices relating to accounting

and business operations

1. Must be able to deal with large work volume with high

degree of accuracy and attention to detail

1. Capable of prioritizing and managing multiple job

responsibilities simultaneously, and following through on

issues in a timely manner

1. Ability to keep confidentiality
2. Required criminal history check and proof of U.S.

citizenship or legal resident alien status

REPORTS TO

Business Administrator

PERFORMANCE RESPONSIBILITIES

1. Accounts Payable Functions

• Records detail of District financial transactions into the District’s financial accounting system, Systems 3000.
• Creates and reviews requisitions/purchase orders for approval process and mail to vendors.
• Matches packing slips, verifies proof of delivery, ensures correct pricing and processes payments.
• Processes payment of invoices within a timely manner in accordance with payment terms.
• Prints and verifies check amounts are consistent with POs and invoices and mails checks to vendors.
• Sets up vendor accounts and reconciles statements.
• Researches and resolves accounts payable issues, including identifying invoices that are overdue or have not been received, obtaining credits/refund payments from vendors, tracking item back-orders, etc.
• Prepares and maintains monthly blanket purchase orders for all the District’s:
• Utilities: gas, electric, cable, water & sewer, cell phones, telephone land and fax lines
• Curricular bus trips
• Copier machines leases
• Food services, cosmetology, LPN and PCA departments linen/towel services
• Miscellaneous reoccurring monthly services (i.e. trailer storage container rentals, dumpsters, grease trap cleanings, pest services, etc.)

Accounts Payable Functions (continued)

• District-wide fuel/gas charges: reconciles, processes and pays in a timely manner.
• Maintenance personnel’s Lowes receipts: reviews for accuracy, obtains appropriate approvals, creates PO and processes payments in a timely manner.
• Process incoming and outgoing mail for A/P.

Record Preparation

Prepares financial reports as required by the Board of Education, the Business Administrator, State and Federal agencies and other authorized entities.

Filing

Maintains a regular filing system of all correspondence and source documents which substantiate the District financial transactions.

Correspondence and Telephone

Interfaces and maintains written and verbal contact with staff members, vendors and governmental representatives who require information concerning the District financial transactions. Receives, researches and resolves a variety of routine internal and external inquiries concerning account status.

Audit Preparation

Maintains data in the accounting system so as to be available for the annual audit. Assist accountants in gathering all audit related documents.

Fixed Assets

Assigns fix assets numbers to all equipment that costs $2,000 and sends to schools to affix to the item(s). Enters all related information in Systems 3000.

Other Duties

Analyzes processing for possible improvements or issues, proactively identifies and proposes solutions to Business Administrator. Performs other duties as may be assigned by the Business Administrator.

TERMS OF EMPLOYMENT

Twelve months. Salary to be established by the Board of Education.

EVALUATION

Performance of this job will be evaluated in accordance with the Board’s policy on evaluation of non-certificated staff.