Assistant Billing & Office Operations Manager

MGM Healthcare; Florissant (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

PTO accrual

Holiday premium pay

Tuition reimbursement up to $5,000/yr

Take-home pay at end of shift (up to

401(k) with company match after 1 year

Medical/Dental/Vision/Life insurance

Job summary

St. Sophia Health & Rehab is seeking an Assistant Business Office Manager to support the BOM in monitoring financial operations for a skilled nursing facility.

This role handles accounts payable/receivable, Medicaid interactions, and payer documentation while safeguarding resident financial data. You will lead billing processes, supervise clerical staff, and collaborate with families and payers to ensure timely payments and accurate EHR entries.

Qualifications

• High school diploma or equivalent with some college coursework.
• 3 to 5 years of job-related experience.
• Experience in office management.
• Skilled nursing, geriatric and long-term care experience preferred.
• Good communication, interpersonal, and teamwork skills.
• Strong computer and organization skills, attention to details, and the ability to follow instruction.

Responsibilities

• Manage billing, accounts receivable, and collection activities.
• Organize, evaluate, and monitor business office operations and supervise staff.
• Meet with family members to gather information and input payer sources into the EHR.
• Assist with Medicaid Pending applications and coordinate facility coverage.
• Ensure integrity and confidentiality of resident financial data.
• Perform collection activities for patient carriers and maintain records.
• Establish and maintain a system of financial record keeping including deposits.
• Interact with home office billing team and payers to define billing requirements.
• Manage census activities with nursing and admissions for balancing.
• Produce reports for analysis as needed.
• Manage month-end close for billing statements and invoices.
• Ensure compliance with all billing policies.
• Monitor AR, billing, and collections projects within the facility.
• Manage Resident Trust Account reconciliations.
• Manage petty cash and reimbursements weekly and monthly.
• Maintain staffing and census reports daily.
• Assist staffing coordinator with changes in staffing needs.

Skills

Billing

Office management

Communication skills

Teamwork

Attention to detail

Computer skills

Education

High school diploma

Some college coursework

Tools

EHR systems

Job description

St. Sophia Health & Rehab is seeking an Assistant Business Office Manager to support the BOM in monitoring financial operations for a skilled nursing facility.

This role handles accounts payable/receivable, Medicaid interactions, and payer documentation while safeguarding resident financial data. You will lead billing processes, supervise clerical staff, and collaborate with families and payers to ensure timely payments and accurate EHR entries.